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PrideStaff · 9 hours ago

OFFICE MANAGER/BOOKKEEPER ASSISTANT

Fort Myers, FL

Full-time

Onsite

Senior Level

$22.50/hr - $22.50/hr

5+ years exp

PrideStaff is seeking a detail-oriented and experienced Office Manager/Bookkeeper Assistant to support the daily administrative and financial operations of a Home Owners Association in Fort Myers. This part-time role involves providing essential bookkeeping and administrative support, including serving as an occasional backup to the Office Manager.

DeliveryHuman ResourcesSmall and Medium Businesses

Growth Opportunities

Hiring Manager

Marlyn L.

Responsibilities

Process Accounts Payable (A/P) in QuickBooks, including invoice entry, check preparation, and vendor insurance certificate maintenance

Manage Accounts Receivable (A/R) functions: process monthly batch invoices, post owner payments/deposits, apply late fees, and process ACH payments

Handle collection actions, including preparing notices, pre-lien and pre-foreclosure notices, and processing/recording lien releases

Prepare and reconcile all bank accounts monthly

Assist with month-end financial statement package preparation for management review and Board release

Process new owner data input, estoppel requests, and prepare resident balance statements

Prepare and track homeowner correspondence, including complaint acknowledgements and violation/courtesy notices to enforce community rules

Oversee document retention and organization

Assist with set-up and coordination for Board and Membership meetings (agenda and Zoom)

Serve as backup to the Office Manager for general office support

Serve as the primary contact for prospective homeowners and realtors regarding community inquiries and governing documents

Coordinate facility maintenance, repair needs, and scheduling of compliance inspections (e.g., pool, fire systems)

Act as a liaison with external employee leasing/staffing companies as needed

Qualification

QuickBooksBookkeepingMicrosoft OfficeHome Owners Association experienceCustomer service skillsPrioritize tasksCommunication skillsInterpersonal skills