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City of New York · 4 days ago

Executive Assistant and Briefing Coordinator

Manhattan, NY

Full-time

Onsite

Mid Level

$60K/yr - $98K/yr

3+ years exp

The City of New York's Department of Transportation (DOT) is seeking an Executive Assistant and Briefing Coordinator to manage the Commissioner’s calendar and facilitate communication within the agency. The role involves organizing meetings, preparing materials, and supporting special projects to enhance the efficiency of the Commissioner’s office.

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Responsibilities

Manage the Commissioner’s calendar, including scheduling meetings, appointments, and events, ensuring that all engagements are well-organized and conflicts are minimized

Organize and prepare materials for meetings, including agendas, briefings, and follow-up actions

At the direction of the Chief of Staff, act as a point of contact between the Commissioner’s office and internal departments, external partners, and stakeholders, maintaining positive working relationships

Coordinate with other NYC DOT staff and senior officials to facilitate smooth communication and collaboration across the agency

Lead daily scheduling calls, ensuring that the Commissioner’s time is efficiently managed and that all necessary meetings and events are appropriately coordinated

Prepare Deputy Mayor of Operation briefing decks, compiling necessary information and materials to support the Commissioner’s decision-making process

Assist in the planning and execution of special projects and initiatives led by the Commissioner

Perform additional task as assigned by the Commissioner or other senior leadership to support the efficient operation of the office and advance the broader goals of NYC DOT

Qualification

High-Level CommunicationProject ManagementStrategic ThinkingTechnological ProficiencyPolitical Acumen

Required

High School graduation or equivalent and three years of stenographic experience including one year as a secretary

Graduation from an accredited community college with an associates degree with a major in executive secretarial work and one year of experience as a secretary

Graduation from an accredited college with a baccalaureate degree and one year of experience as a secretary

A satisfactory equivalent combination of education and experience