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Owens Community College · 9 hours ago

Assistant Dean, Institutional Research and Data Systems

Owens Toledo Campus

Full-time

Onsite

Mid, Senior Level

$64K/yr - $72K/yr

3+ years exp

Owens Community College is seeking an Assistant Dean of Institutional Research and Data Systems to support data-driven decision-making. This role involves overseeing institutional research activities, managing databases, and ensuring compliance with reporting requirements while providing technical assistance to enhance institutional operations.

Higher Education

Responsibilities

The Assistant Dean of Institutional Research assists in planning, organizing, coordinating, oversight, and administering activities and initiatives in support of the Office of Institutional Research and Effectiveness

Workday report writing. Work with key stakeholders throughout the college to develop and maintain workday reporting and associated extracts to meet college needs

Manage databases; configure and maintain databases, gather requirements and implement new data warehouse for institutional research functions to support accurate measurement of strategic initiatives

Develop, maintain and assist other IR staff with generating data extractions and reporting

Prepare, manage, and submit accurate compliance reports to State, Federal, and other external agencies (e.g., ODHE, IPEDS, NCES, National Student Data Clearinghouse, HEOA etc.)

Stay current with reporting requirements, policies, definitions, schedules, systems and processes. HLC Data Coordinator

Provide technical assistance to the Office of Institutional Research & Effectiveness to support institutional operations, compliance, assessment, continuous improvement, strategic planning and decision-making by gathering, extracting, manipulating, analyzing and modeling data using analytical and statistical tools

Work with key internal and external stakeholders within and across departments to understand technical and functional data requirements and processes

Maintain current in-depth knowledge of the enterprise resource planning system (e.g., Workday), IT business systems, records processing, data management, and reporting to ensure constant compliance, data integrity, standards and policies

Conceptualizes and conducts quantitative studies to provide decision-support for senior leadership

Provides necessary support for the college’s organizational effectiveness, planning, accreditation, evaluation, and program assessment activities

Assists in the preparation, follow-up, and reports for the college’s accreditation agency and in the college’s efforts to secure grants

Design, develop, implement, maintain, test, debug, document, and support custom Institutional Research databases for reporting

Assure that data elements meet standardized definitions, are accurate and consistent over time

Conduct and participate in data audits to ensure accuracy of reported data

Prepare other routine and ad hoc data requests and reports as needed

Oversees the maintenance of the departmental administrative/student information database(s); updates and maintains system files, establishes and maintains security and access information, ensures that backup copies of all files are routinely made and securely stored at a separate location, maintains system documentation

Manages the web content for the Institutional Research Department as needed on both the Internet and the Intranet

Serves as the liaison to the webmasters for updates

Develops and implements processes for collecting, linking, and analyzing data from a variety of sources including internal systems, state and federal agencies, other higher education institutions, and employers

Document processes, sources, and techniques to ensure the consistent application of methodologies and to maintain an institutional record of procedures and practices

Other duties as assigned

Qualification

Workday report writingData managementTableauSQLSPSS/RData analysisCompliance reportingData presentationCommunicationOrganizational skillsProblem-solvingTeamwork

Required

Bachelor's degree, preferably in information systems, computer science or related technical field with strong quantitative training in data analysis, research, and computer programming

Three to five years' experience working in information systems, applications development or data management

Three to five years' experience working with advanced data applications, including relational databases

One to three years' experience working in higher education

Expertise in Tableau, SPSS/R, productive working knowledge with information systems, the student information system (Workday), IPEDS & HEI reporting systems and requirements, working knowledge of SQL, PL/SQL, reporting tools (e.g., Toad, SQL Developer), MicroSoft Office Suite, and various office equipment

Excellent communication skills (e.g., listening, oral, written and visual)

Proficient and accurate data entry skills

Excellent data presentation skills

Highly developed organizational and analytical skills with the ability to analyze complex information, identify concerns and alternatives, and formulate feasible and logical solutions on demand

Superior judgment and decision-making skills to assess situations, consider alternatives and choose appropriate courses of action; prioritize and organize work in a logical manner to accomplish goals

Ability to demonstrate flexibility in work practices, procedures or processes; work effectively with others to accomplish tasks and goals and to find solutions to problems

Ability to establish rapport, build relationships and work harmoniously with others

Ability to self-motivate and work independently

Ability to think creatively to solve problems and learn new techniques and technologies

Ability to manage multiple priorities simultaneously and effectively balance workload

Ability to work with a diverse group of people

Ability to work as part of a team; develop and maintain cooperative relationships with others at all levels of the organization

Excellent attention to detail

Professional, pleasant and enthusiastic demeanor

Self-motivated and organized

Commitment to ethical standards and data privacy

Support the mission of the College by providing information and services to the campus community in an efficient, friendly manner while ensuring accuracy, integrity, and confidentiality; support the academic mission and purposes of the institution; provide exemplary service by continually improving business processes and related functions

Demonstrate the ability to adapt to change and perform proficiently and effective under pressure in a fast-paced working environment and have the ability to multi-task, prioritize projects and meet established deadlines

Preferred

Master's degree preferred

Experience working in a Workday environment, especially gathering requirements for and generating reports

Experience utilizing Workday's Web Services to maintain consistent data availability and accuracy for data requests that combine data sourced from multiple sources, e.g., Workday; ODJFS; supplementary educational tools such as Blackboard, Accudemia, etc; publicly available data such as: BLS, IPEDS, ODEW, etc