Pretium Enterprise Services, India ยท 2 days ago
Executive Assistant to General Counsel & Vendor Coordinator
Charlotte, NC
Full-time
Onsite
Mid Level
3+ years expDeephaven Mortgage LLC is a leader in non-QM mortgage solutions, focused on providing innovative financing options to borrowers. The Executive Assistant to General Counsel & Vendor Coordinator will support the General Counsel with administrative tasks and manage vendor relationships to enhance operational efficiency and compliance.
Financial Services
Responsibilities
Provide executive-level administrative support to the General Counsel and the greater Legal and Compliance teams, including calendar management, meeting preparation, and correspondence
Anticipate needs by proactively identifying priorities, scheduling requirements, and potential conflicts
Serve as a liaison between the General Counsel and internal/external stakeholders
Draft, edit, and prepare documents, presentations, legal correspondence, and confidential materials
Support the General Counsel in board-related matters, committee meetings, and Legal project coordination
Maintain confidentiality in handling sensitive company and legal information
Coordinate and complete all third-party Compliance and Diligence requests
Manage complex travel arrangements and logistics, ensuring seamless execution of domestic and international itineraries.Prepare and reconcile expense reports in a timely manner
Act as the central point of contact for vendors and service providers, maintaining strong professional relationships
Manage the vendor onboarding process, including collection of compliance documents, contracts, and agreements
Coordinate with Finance, Legal and the business to negotiate pricing and contract terms for all new and existing vendors, ensuring proper vendor documentation, risk management, and cost control
Track and monitor vendor performance, renewals, contract expirations, and service-level agreements (SLAs)
Assist in negotiations, renewals, and vendor communications, ensuring alignment with company policies and standards
Maintain vendor database, contracts repository, and related records in an organized, up-to-date manner
Handle office operations as needed, including supply management, office system upgrades, and troubleshooting equipment issues
Coordinate hospitality (catering, room set up, etc.) event logistics, and meeting arrangements for internal and external gatherings
Provide support to other executives and team members as needed
Support cross-functional projects requiring input from Legal and Vendor Management
Qualification
Required
Minimum 3 years of experience supporting senior executives, preferably in Legal, Compliance, or Finance
Advanced proficiency with MS Office Suite (Outlook, Word, Excel, PowerPoint) and comfort with legal and vendor management platforms
Exceptional organizational skills with the ability to manage multiple priorities and deadlines
Strong written and verbal communication skills with keen attention to detail
Ability to work independently and exercise sound judgment in a fast-paced environment
Proven track record of handling highly confidential and sensitive information with discretion
Ability to work in the Ballantyne area of Charlotte, NC
Preferred
Prior legal experience or paralegal experience is a plus!
Bachelor's degree in Business Administration, Legal Studies, or related field preferred
Benefits
Flexible Time to Recharge
Generous employer-matched 401(k) plan
Philanthropy Committee that creates charitable initiatives
Comprehensive health insurance starting on day one of employment
Competitive maternity and paternity leave
Culture Committee with team-building events and celebrations
Encouraging thought leadership and innovation
Mentorship opportunities for career development
Exclusive discounts on travel, tech, pets, legal, and more
Company
Pretium Enterprise Services, India
Pretium Enterprise Operations India Private Limited (PES India) is a subsidiary of Pretium Partners, LLC.
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase