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County of San Benito · 1 day ago

Office Assistant III

Hollister, CA

Full-time

Onsite

Entry, Mid Level

2+ years exp

The County of San Benito is looking for an Office Assistant III to join their Resource Management Agency Department. This role involves performing complex office and administrative support tasks, providing lead direction and coordination for staff, and maintaining records and information systems.

EducationGovernmentPublic Safety

Responsibilities

Performs a variety of the more complex office, administrative, and general support assignments; may be assigned day-to-day responsibility for the office support functions of a work unit; may provide lead direction and work coordination for assigned staff; gathers, assembles, organizes, and tabulates data and information; serves as an office receptionist greeting office visitors and answering the telephone, providing information and making referrals to other staff; receives, sorts, and distributes mail; maintains and updates records and information retrieval systems; records and logs invoices, claims, and other documents; types/word processes and proofreads a variety of documents and material; may work on special reports, projects, and publications; may assist with maintaining family support and/or public assistance records; completes and mails income verifications; updates and maintain computerized records and generates reports; may prepare and file court papers; may assist with preparing Court Reports; may prepare Juvenile In-Custody reports; may develop and maintain chronological activity records of people on special programs; may log in and process applications and documents; calculates fees for permits; develops computer records; may assist with compiling agenda packets for a Board or Commission; may take and transcribe meeting minutes; schedules appointments for staff; may process time sheets for a work units; develops and maintains deposit and receipt records; may review and maintain clinic files; uses spreadsheets and other special computer software; performs special assignments related to the Department and unit where assigned; operates office equipment

Qualification

Office administrationRecord keepingData organizationPublic relationsComputer proficiencyLead directionCustomer serviceTeam collaborationCommunication skills

Required

Any combination of training and experience which would likely provide the required knowledge and abilities is qualifying

Two years of previous administrative, office, and general support work experience comparable to that of an Office Assistant with San Benito County

Policies and procedures of the Department and unit where assigned

Thorough knowledge of specialized areas of office support where assigned

Good public relations techniques

Maintenance of files and information retrieval systems

Computers and software used in office and administrative support work

Modern office methods and procedures

Correct English usage, spelling, grammar, and punctuation

Basic mathematics

Principles of work coordination, planning, and lead direction

Maintain on-going responsibility for the office support functions of an assigned work area or unit

Perform a variety of complex administrative, office, and general support work with minimal guidance and supervision

Read, interpret, and apply policies, procedures, and regulations

Follow oral and written directions

Type or use word processing software at an acceptable speed to meet production requirements

Gather and organize data and information

Maintain and update records and reports

Operate a computer and use department software in the performance of assigned work

Operate and use office equipment

Deal tactfully and courteously with the public and other staff when explaining the functions and policies of the work area where assigned

Establish and maintain cooperative working relationships

Benefits

Vacation: Based on continued years of service. Maximum accruals may apply depending on the bargaining unit.

Holidays: 13.5 holidays (including 3 floating) for most employees.

Sick Leave: 15 days per year. Maximum accruals apply.

Health Plan: Comprehensive medical and dental plans available for full-time employees. Employees appointed to a regular position at a time base of 50% or higher are also eligible to participate.

Vision Plan: MES Vision Plan offered which offers exams, frames and lenses on a 12-24-24 basis. The County pays for employee coverage and the employee can pay for dependent coverage. This benefit is available to FULL-TIME employees only.

Employee Assistance Program: The County provides confidential short-term counseling services to employees and dependents. Any regular employee is eligible for up to a total of three (3) hours of counseling sessions within any six (6) month period per County employee. Up to a maximum of six (6) sessions per calendar year are allowed per family.

Life Insurance/AD&D: County pays for a $20,000 BASIC life insurance policy for each employee. Two other VOLUNTARY life insurance plans available, including AD&D.

Disability Insurance: General, Confidential and Management groups participate in the State Disability Insurance.

Credit Union: Membership to the Santa Clara Federal Credit Union is available to San Benito County employees.

Deferred Compensation: Employees may participate in tax-deferred retirement savings. Three 457 plans are available. Employees may rollover funds from prior 401k or 457 accounts. IRS limits apply.

Retirement: Regular employees will be enrolled into the CalPERS retirement system in accordance with the Public Employees' Retirement Law. Employee contributions vary according to bargaining unit.

Supplemental Insurance: Employees may participate in various AFLAC plans such as accident, disability, and cancer insurances.

Additionally, employees can enroll into a pre-tax cafeteria plan and flexible spending accounts including Unreimbursed Medical ($2500) and Dependent Care ($5000).

Health, Dental and Vision Insurance

Retirement Formula Local MISC 2% @ 62 for New PERS Members

Social Security (non-safety)

Vacation Based on Continued Years of Service

Sick Leave 15 Days Annually

Floating Holiday

457 Deferred Compensation

Credit Union

Flexible Spending Account

Employee Assistance Program

Group Life Insurance

Additional Optional Life Insurances & AD&D