Apply on Employer Site

ProSoDel (Professional Solutions Delivered, LLC) · 5 days ago

Administrative Assistant

King George, VA, US

Full-time

Onsite

Entry, Mid Level

$45K/yr - $55K/yr

2+ years exp

Professional Solutions Delivered, LLC (ProSoDel) is a total solutions provider for government and commercial customers in the areas of Program Management, Logistics, and Information Technology Support Services. They are currently seeking an Administrative Assistant to support the ProSoDel Headquarters by managing various administrative tasks, assisting with HR functions, and providing executive support to the CEO.

Asset ManagementInformation TechnologyLogisticsSupply Chain Management

Growth Opportunities

No H1B

U.S. Citizen Only

Responsibilities

Organize a variety of electronic paperwork and data (scan, copy, and file)

Create position descriptions

Conduct research as required

Assist with all aspects of HR

Assist with on-boarding and training new employees

Assist with recruiting efforts to include reviewing resumes and scheduling/preparing interviews

Conduct interviews on HR's behalf as needed

Manage the Careers inbox

Track all resumes, interview questionnaires, and position descriptions

Conduct interviews (remotely and in person.)

Assist with ILS Warehouse actions as needed (must be able to stand on foot for long periods of time)

Assist other departments as needed

Scan, copy, file, and organize a variety of paperwork and data

Handle correspondence, emails, and calls ensuring timely responses and prioritization

Prepare confidential reports, presentations, and documents for meetings and external engagements

Prepare written notes and enter them into the designated online tracking system to ensure accurate and timely recordkeeping

Ensure CEO’s office is always organized and clean

Conduct front desk receptionist duties such as answering the front door, greeting visitors, mail, and package handling, maintaining the cleanliness of the reception area and conference room

Draft forms, presentations, flyers, and newsletters

Conduct research and compile data for decision-making and presentations as required

Record minutes during meetings and provide summaries as needed

Manage the CEO’s calendar, appointments, and travel arrangements with precision

Assist with CEO’s time management and reminders of meetings

Represent the CEO professionally in their absence when required

Handle expense reporting and record keeping related to CEO’s activities

Organize and manage travel logistics for CEO

Assist/Advise CEO with all aspects of company, to include employee relations, performance management, benefits, learning and development, policy development and implementation, recordkeeping and compliance, workforce and special events planning

On behalf of the CEO, coordinate the ordering, preparation, and distribution of holiday cards, flowers, and gift baskets as appropriate

Performs related work as assigned

Qualification

Office management toolsLaborEmployment lawsConfidential information handlingMultitasking abilitiesWritten communicationVerbal communicationOrganizational skillsAttention to detail

Required

Previous experience in a corporate environment

General knowledge of labor and employment laws

Proficiency in office management tools and software

Ability to handle confidential information with utmost discretion

Strong written and verbal communication skills

Exceptional organizational, multitasking abilities, and attention to detail

Must be able to pass a background investigation per local law and regulations

Must be authorized to work in the U.S

Preferred

Education Preferred: Associate degree in a related field and five years related experience; or Bachelor's in a related field and two years related experience