Cincinnati Children's · 1 day ago
Senior Executive Assistant
Cincinnati, OH
Full-time
Onsite
Mid, Senior Level
$57K/yr - $72K/yr
5+ years expCincinnati Children's is a leading children's hospital recognized for its commitment to improving children's health. The Senior Executive Assistant will coordinate complex schedules, manage communications, and support various departmental functions, ensuring efficient operations and effective support for executive leadership.
Health Care
Responsibilities
Coordinate work, schedules, activities, information, and processes
Prioritize tasks
Schedule travel including multiple individuals and locations taking into account budget, travel preferences and time constraints
Act independently with limited information to integrate multiple complex calendars for cabinet level individuals to fulfill internal and external commitments
Schedule and coordinates conferences, meetings and interviews using judgment about time management and time constraints
Continually adjust to changing priorities that have broad organizational impact and ensure appropriate follow-up
Support complex projects and processes from concept through completion that have organizational impact and/or external constituents
Establish and implement reporting systems
Establish office procedures and initiate development of related policies, practices and services
Independently identify resources and practical processes for completing projects; make recommendations to appropriate personnel
Develop and maintain efficient internal communication processes to support the activities of the department/division
Communicate effectively with executive level personnel
Participate as department/program representative at meetings, relay relevant information, and provide necessary follow up
Act as a liaison with external organizations and leaders
Represent the department/program head as an agent to handle procedural issues, take action, and communicate results back to the appropriate person
Diffuse crises or critical situations in the absence of manager
Act as a gatekeeper, directing people appropriately, deciding upon priority of requests/situations, and escalating as needed to responsible manager
Take ownership of issues and concerns communicated to the department/program and provide follow-up to bring issues to conclusion
Ensure important operational information regarding the division/program is communicated to appropriate staff
Speak in public as a representative of the department
Complete and process forms, documents, and reports
Maintain personnel files
Participate in the interview process for administrative staff
Prepare HR forms for signatures
Monitor budget expenditures; identify and research variances/problems
Assist in tracking and monitoring revenue, expense, and allocations
Provide applicable reports
Track funding and maintains accurate balances in funds and accounts
Research information for major purchases
Assist with annual budget preparation
Use software applications to create and edit workbooks, documents, and presentations
Understand the functions of software used in the department and uses this knowledge to organize information
Produce queries from databases and reviews data to look for variances
Compose and distribute documents
Initiate correspondence as division/department representative in response to requests of executives
Take and prepare minutes, reviews, and distributes independently
Prepare board packets
Researched data and compile reports
Compose and edit documents such as newsletters and proposals
Qualification
Required
High school diploma or equivalent
5+ years of work experience in a related job discipline
Strong Microsoft Outlook, Word, and Excel skills
Company
Cincinnati Children's
Cincinnati Children’s, a nonprofit academic medical center established in 1883, offers services from well-child care to treatment for the most rare and complex conditions.
10001+ employees
H1B Sponsorship
Cincinnati Children's has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (132)
2024 (109)
2023 (131)
2022 (124)
2021 (98)
2020 (68)
Funding
Current Stage
Late StageTotal Funding
$15.6MKey Investors
Nestle Purina PetcareNational Institutes of HealthFarmer Family Foundation
2025-12-29Grant
2024-03-12Grant· $2.6M
2023-04-20Grant· $5M
Leadership Team
Tony Johnston
Deputy Chief Information Officer, Vice President and CTO
Recent News
Medical Xpress - latest medical and health news stories
2026-01-11
2026-01-09
2025-12-10
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