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Corbin Consulting Engineers · 15 hours ago

Project Administrative Assistant

Beaverton, OR

Full-time

Onsite

Entry Level

2+ years exp

Corbin Consulting Engineers is a dynamic and growing company performing engineering services for leaders in technology and industrial sectors. They are seeking a full-time Project Administrative Assistant to support daily operations and assist project managers and engineers with various administrative tasks.

Industrial EngineeringMechanical Engineering

Responsibilities

Support the office staff on daily operations and general staff needs, including handling and coordinating staff travel needs, managing and ordering office supplies, shipping and receiving documents/parcels, and coordinating staff catering

Support the accounting department in coordinating weekly staff timesheet submission and generating/formatting Excel project budget reports for management review

Support project managers, engineers, architects, and technical staff and provide project facilitation/coordination

Prepares meeting minutes for various projects and distributes them to internal and external project team members

Draft and proofread a wide variety of project reports, letters and correspondences, proposals, and other marketing materials; type from rough draft, verbal instruction, or independently compose correspondence and reports related to assigned area of responsibility

Maintain and update Excel-based project schedules and funding spreadsheets, coordinating with engineering team members, accounting, owners, and contractors to receive and distribute information and updates

Take initiative by using professional judgment to independently problem-solve and ensure matters requiring attention are handled appropriately and expediently

Monitor accuracy of own work; recognize and correct errors; maintain accurate records; ensure project activities are performed according to expected timelines and meet high-quality standards

Assume ownership of given tasks and duties and their corresponding deadlines including overall quality and reach out to team members when roadblocks and other issues arise

Perform other related duties as assigned

Qualification

MS WordMS ExcelTechnical writingProject coordinationCommunication skillsInternet skillsDedicationTeam playerOrganizational skillsDetail-orientedTime management

Required

H.S. Diploma with 2-3 years of experience in the field or in a related area

Excellent communication skills and team player

Possess basic internet fundamental skill set: perform basic but efficient internet searches

Proficiency in MS Word, Excel, PowerPoint, Outlook, and Bluebeam

Involvement in project activities at any phase in a project's life cycle

Highly organized with a keen eye for detail

Capable of managing multiple responsibilities and prioritizing needs

Ability to learn quickly and grasp new concepts

Dedication and commitment, including punctuality and the willingness to do what it takes to get the job done

Excellent technical writing ability

Interest in professional growth

Preferred

Associate degree with 1-2 years of experience in the field or a related area

Benefits

Flexible work hours.

Comprehensive medical, prescription, dental, and vision plans.

401(k) plan with company matching

Employee Stock Ownership Plan (ESOP), offering benefits of company ownership through accumulation of available stock in a tax-deferred retirement account.

Three weeks of Personal Time Off (PTO)

Eight paid holidays per year.

Up to $3,000/year in yearly tuition reimbursement for coursework relevant to your position.

Employer paid Life Insurance & Long-Term Disability.

Opportunities to learn engineering outside of work, such as lunchtime seminars with industry experts and professional development hour compensation.