AllianceBernstein · 2 days ago
Administrative Assistant
Chicago, IL
Full-time
Hybrid
Entry Level
1+ years expAllianceBernstein is a global investment-management firm providing industry-leading research and investment solutions. The Administrative Assistant will partner with financial advisors to enhance productivity and efficiency through various service and support functions.
Asset ManagementFinancial ServicesWealth Management
Responsibilities
Ensure advisors are prepared for client and prospect meetings, including creating and preparing presentations, meeting materials, and reports
Demonstrate a hospitality mindset in setting up and arranging on-site client meetings
Effectively manage advisors’ calendars, including scheduling and maintaining meetings, while considering preferences and needs
Serve as primary point of escalation for client inquiries and administrative requests
Proactively communicate with advisors to understand priorities and keep them up to date on changes and developments that impact their practice and clients
Build strong relationships with clients and their professionals, responding to their needs with urgency and willingness to go above and beyond expectations
Collaborate with other administrative assistants, coordinators, associates, management, and internal business partners to complete tasks, find solutions, and support business goals
Participate in event coordination for the office with responsibilities including attending strategy calls, attendee outreach, and event logistics
Take ownership of tasks related to general office maintenance, including ordering supplies and facilities management
General administrative duties including writing correspondence, answering phones, database maintenance, expense management oversight and organizing travel plans
Answer internal and external telephone calls within your team and while covering the reception desk
Manage data entry, tracking and coordination for team facing initiatives
As tasks are mastered, duties may be supplemented with other projects of increasing responsibility to further enhance business development and client servicing efforts
Qualification
Required
1+ year(s) of administrative or executive support experience in a corporate or professional setting
Ability to independently prioritize and execute multiple complex tasks and projects in a fast-paced, deadline-oriented environment
Outstanding verbal and written communication skills to deliver distinctive client service
Strong time management and organizational skills
Individuals who are client-focused and have a high attention to detail
Accomplished team players who thrive in a rigorous and challenging environment
Strong proficiency in Microsoft Office is required
Preferred
Experience with Salesforce
Benefits
Competitive compensation offerings
Retirement plans with matching employer contribution and no fees on core investments
A holistic employee benefit package to support your and your family’s health and wellness
Flexible time off
Hybrid work model
Mentoring Programs
Company
AllianceBernstein
AllianceBernstein is a publicly traded global asset management firm, with approximately $735 billion in assets under management at March
1001-5000 employees
H1B Sponsorship
AllianceBernstein has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (45)
2024 (63)
2023 (92)
2022 (173)
2021 (160)
2020 (77)
Funding
Current Stage
Public CompanyTotal Funding
unknown1988-04-22IPO
Leadership Team
Seth Bernstein
President & CEO
James Wallin
Senior Vice President
Recent News
2026-01-06
MarketScreener
2026-01-05
Company data provided by crunchbase