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UPMC · 2 days ago

Administrative Assistant - Intermediate

Pittsburgh, PA

Full-time

Hybrid

Mid Level

$19.60/hr - $19.60/hr

3+ years exp

UPMC is seeking a Full-Time Administrative Assistant - Intermediate to provide varied administrative support to the Critical Care Management Department. The role includes managing calls, scheduling meetings, and performing clerical duties while ensuring smooth office operations.

BiotechnologyHealth CareHospitalMedical

Responsibilities

Collects, compiles, and analyzes moderately complex data; prepares clear written summaries and drafts reports based on initial research

Performs core clerical duties such as copying, filing, typing, maintaining office records and logs, ordering supplies, and supporting office equipment

Manages incoming calls, responds to routine inquiries, and greets and directs visitors

Reviews and interprets administrative procedures for staff

Maintains the supervisor’s calendar, proactively scheduling meetings, recommending venues and catering, and ensuring smooth meeting execution

Assists with presentations by editing content and providing recommendations beyond basic proofreading

Composes routine and specialized correspondence, including drafting and modifying emails on behalf of leadership

Qualification

Advanced MS Suite proficiencyData analysisBasic accounting knowledgeAdministrative procedures knowledgeClerical dutiesCommunication skillsTime management