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Easterseals Southern California · 19 hours ago

Admin Assistant

San Bernardino, CA

Full-time

Onsite

Entry Level

$22.12/hr - $22.12/hr

1+ years exp

Easterseals Southern California is dedicated to enhancing quality of life through disability and community services. The Admin Assistant will provide essential administrative support for the efficient operation of the office, serving as the primary point of contact and facilitating various office operations.

CharityNon Profit

Culture & Values

Responsibilities

Provides administrative and operational support. Serves as initial point of contact to clients, visitors, associates, management, contractors, etc

Provides support in meeting organization, preparation, setting agendas, and taking notes. Assists with the scheduling and posting of deadlines. Provides support with setting up safety meetings and in-office drills

Maintains manager’s calendar; organizes and schedules appointments, books travel arrangements as necessary. Submits and reconciles expense reports

Answers and directs phone calls, retrieves messages. Checks incoming and outgoing mail. Writes and distributes email, correspondence memos, letters, faxes and forms

Assists with the maintenance and updates to division policies and procedures when needed. Maintains contact lists and filing systems. Assists in the preparation of regularly scheduled reports

Orders office and program supplies; researches options with vendors and suppliers

May deliver scheduling services, based on the service lines needs

Performs other duties as assigned

Qualification

MS Office proficiencyCustomer service orientationIndependent judgmentEffective communicationConfidentiality

Required

Typically requires H.S. Diploma or national equivalent

1 to 2 years' experience, or equivalent combination of training, education and experience to perform the job successfully

Demonstrated proficiency with MS Office applications (Word, Excel, Outlook)

Ability to communicate effectively, through oral and written skills, and work cooperatively with all levels of staff and the general public

Ability to maintain customer service orientation and professionalism in all interactions

Ability to exercise independent judgment and employ basic reasoning skills

Ability to exercise discretion and maintain a high level of confidentiality with sensitive documentation and/or situations

Ability to obtain and maintain a criminal record/fingerprint clearance from the Department of Justice and Federal Bureau of Investigation per Easterseals Southern California and/or program requirements