Steptoe & Johnson PLLC · 1 day ago
Legal Administrative Assistant
Charleston, WV
Full-time
Onsite
Entry Level
$48K/yr - $71K/yr
2+ years expSteptoe & Johnson PLLC is a law firm looking for a Legal Administrative Assistant to support their Real Estate team. The role involves coordinating closing details for transactions, managing documents, and providing administrative assistance to attorneys and clients.
Law EnforcementLegalService Industry
Responsibilities
Takes lead in coordinating closing details for residential and commercial transactions, including but not limited to preparing closing settlement statements, scheduling closings, drafting closing documents, managing disbursements, and effectively communicating with team, lenders, buyers, sellers, realtors, and related parties
Formatting documents into final form; corresponding via emails and phone calls; proofreading; copying; scanning; faxing; and mailing documents
Process incoming mail and delivery of documents by scanning and saving to the document management system, prepare an initial response to client, if needed, and distribute, as needed, to the appropriate team members. Draft and prepare correspondence for attorney’s signature and distribute to clients and related parties
Assist in maintaining data, complying with internal and external closing procedures, and providing reminders, as necessary, and assist in assembling documents and files. Will utilize Outlook, Share File, and other specific programs for which training will be provided
Knowledge of filing/E-filing of documents with Clerks’ offices. Maintain a record of documents received for record keeping and ease of retrieval
Opening/closing files, consistent with department and firm practice utilizing specific software for which training will be provided
Office duties including answering phones, checking voice mail, copying, scanning, faxing, time entry, filing, scheduling, and maintaining a calendar of closings and other dates
Work with attorneys and/or clients to take instructions, obtain information, report on the status of matters and otherwise support legal actions
Organize, maintain, review, summarize, and analyze documents and records
Qualification
Required
High school diploma or equivalent
Ability to multitask
Strong reading, writing, proofreading, and arithmetic skills
Strong communication skills--both verbal and written
Ability to prioritize and work under a tight schedule
Ability to work independently and cooperatively in a team environment
Strong team member and interpersonal skills
Proficient computer skills (working knowledge of Word, Excel, Outlook)
Ability to work overtime, as needed, to meet deadlines
1 year experience in a law firm
1 year experience in Real estate law
Preferred
Bachelor's degree or advanced paralegal certificate
2 years work experience in a law firm, or work with loan transactions, real estate, drafting closing documents, etc
Benefits
401(k)
Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Parental leave
Vision insurance
Company
Steptoe & Johnson PLLC
Steptoe & Johnson PLLC is a law firm nationally recognized for its strengths in energy law with more than a century of know-how in the areas of business, employment, and litigation.
501-1000 employees
H1B Sponsorship
Steptoe & Johnson PLLC has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2024 (1)
2023 (2)
2022 (4)
2021 (4)
Funding
Current Stage
Late StageLeadership Team
Christopher Slaughter
Chief Executive Officer
Rick Mackessy
Chief Financial Officer
Recent News
bloomberglaw.com
2025-09-24
Seattle TechFlash
2025-09-06
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