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UF Health · 11 hours ago

Executive Assistant | System Administration Office | Full Time | Day shift

Gainesville, FL

Full-time

Onsite

Senior Level

5+ years exp

UF Health is seeking an experienced Executive Assistant to provide high-level administrative support to multiple executive leaders. The role involves managing complex projects, preparing executive-level documents, and serving as a key liaison with various stakeholders.

Health CareMedical

Growth Opportunities

Responsibilities

Provide executive-level administrative support to multiple Executive Leaders

Independently formulate, plan, and implement projects based on conceptual direction

Exercise discretion, independent judgment, and problem-solving in all tasks

Prepare, edit, and manage high-level documents, reports, and presentations

Utilize advanced computer software and office technology to support executive initiatives

Serve as liaison with UF Health leadership, Board of Directors, UF representatives, local/state/federal agencies, and national organizations

Professionally interact with patients, visitors, and the general public

Maintain knowledge of hospital policies and procedures to support executive operations

Develop and manage the budget for multiple Executive Leader offices, ensuring accountability for expenditures

Qualification

Advanced office equipmentSpreadsheet applicationsExecutive Assistant experienceCommunication skillsOrganizational skillsInterpersonal competenceConfidentiality handling

Required

High school diploma or equivalent required

Minimum of five years of progressively responsible administrative professional support experience

Demonstrated experience using advanced office equipment and spreadsheet applications

Ability to record and transcribe confidential documents

Excellent communication and organizational skills

Strong technical and administrative abilities

Ability to work independently without direct, daily supervision

Demonstrated good judgment, initiative, self-discipline, and interpersonal competence

Ability to maintain confidentiality and handle sensitive information appropriately

Ability to interact effectively with employees, patients, and the general public

Ability to promote a positive public image for the organization

Flexible schedule availability

Motor Vehicle Operator Designation (Non-Frequent Driver) as defined by UF Health policy (CP 1.51)

Preferred

Formal education preferred; AA degree in a related field may substitute for two years of experience

Preferred previous Executive Assistant experience

Company

UF Health

Glassdoor3.9

University of Florida Health is a world-class academic health center in Florida, encompassing hospitals, physician practices, colleges, centers, institutes, programs and services across northeast and north-central Florida.

Founded in 1958

Gainesville, Florida, USA

10001+ employees