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Stony Brook Medicine · 1 day ago

Director of Operations, Executive Office

US-NY-Stony Brook

Full-time

Onsite

Director/Executive

8+ years exp

Stony Brook Medicine is seeking a Director of Operations for the Executive Office, a senior-level management position reporting to the Associate Vice President for Presidential Initiatives. This role is responsible for overseeing the daily operations of the Office of the President, leading high-level initiatives, and ensuring effective organizational flow and strategic execution of presidential priorities.

Association

No H1B

Responsibilities

Proactively anticipate organizational needs, identify emerging issues, and develop solutions that support executive decision-making and the successful execution of strategic priorities and initiatives

Serve as the primary project manager for the Executive Office, ensuring that all initiatives, special projects, and high-profile events are delivered on time, within scope, and within budget. Continuously assess project risks and implement mitigation strategies to support successful outcomes

Oversee the daily operations of the Office of the President, ensuring efficiency, professionalism, responsiveness, and alignment with executive priorities

Act as the central coordinating authority for logistical planning, workflow integration, and execution of executive office functions

Supervise and direct office staff, student employees, and special assistants, including assigning work, setting priorities, and evaluating performance

Manage the flow of highly sensitive and confidential information, determining which matters require direct executive attention and which may be independently resolved or delegated

Ensure timely and accurate flow of critical information to the AVP and Chief of Staff

Prepare and review high-level reports, executive briefs, correspondence, and summaries that inform institutional leadership and decision-making

Establish, implement, and maintain executive office operating procedures and service standards, ensuring consistency with institutional policy and presidential expectations

Lead and coordinate complex, cross-functional initiatives that support university-wide strategic goals, ensuring clear objectives, timelines, and outcomes

Track and analyze progress toward strategic objectives, preparing executive-level updates, metrics, and performance analyses

Assist with the facilitation of strategic planning and priority setting, coordinating input from senior leaders to ensure alignment and resource allocation

Represent the Office of the President at designated meetings, committees, and events, speaking on behalf of executive leadership to ensure consistent alignment with institutional priorities and the University’s strategic plan

Cultivate and maintain trusted relationships with internal and external stakeholders, including senior administrators, faculty leadership, external partners, and governmental or community representatives

Research and assess union-related issues or concerns brought to the President’s attention, collaborating with the Employee and Labor Relations Office to gather information, analyze implications, and support informed executive decision-making

Qualification

Operations managementExecutive administrationProject managementHigher education experienceManagement experienceAnalytical skillsLeadershipCommunication skillsEmotional intelligenceRelationship building

Required

Bachelor's degree (foreign equivalent or higher)

A minimum of eight (8) years of progressively responsible experience in operations management, executive administration, or senior-level project management

Demonstrated experience working in higher education administration, executive offices, or environments requiring high-level discretion and independent judgment

Preferred

Advanced degree (foreign equivalent or higher) in Higher Education, Administration, Public Administration, Business, or a related field

Direct experience supporting senior executives, presidents, chancellors, or governing boards

Demonstrated management and supervisory experience

Experience in the public sector or complex, multi-stakeholder organizations

Advanced project management experience overseeing institution-wide initiatives

Company

Stony Brook Medicine

Glassdoor3.6

Stony Brook Medicine expresses our shared mission of research, clinical care and education – a mission embraced by our faculty, staff, researchers, and students.

Founded in 1957

Stony Brook, New York, USA

5001-10000 employees