Project Assistant/Project Support Specialist jobs in United States
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Leggat McCall Properties ยท 3 days ago

Project Assistant/Project Support Specialist

positionBoston, MA
timeFull-time
remoteOnsite
seniorityEntry Level
date2+ years exp

Leggat McCall Properties is seeking a Project Assistant/Project Support Specialist to support the development of the Future Cancer Hospital project, jointly led by Dana Farber Cancer Institute and Beth Israel Deaconess Medical Center. This role involves coordinating communications and logistics among various stakeholders, maintaining project administration tools, and assisting with financial administration.

Real Estate
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H1B Sponsor Likelynote
Hiring Manager
Caitlin Vanderbilt
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Responsibilities

Schedule time-sensitive meetings & events across multiple organizations; distribute agendas/materials and manage follow-ups
Serve as a professional point of contact for senior faculty, physicians, executives, VIPs, and donors; handle communications with discretion
Coordinate and conduct project tours and events with stakeholders and VIPs, including safety onboarding and other visitor logistics
Support site access and onsite investigations by coordinating with vendors/consultants, confirming requirements, and tracking approvals
Maintain core project administration tools
Document control support
Support project financial administration: attend budget/cost meetings; update tracking tools (meeting minutes, action logs, budget updates, CO tracking, commitments log, etc.)
Assist with processing, tracking, and reconciliation of vendor invoices and payment applications; coordinate with client accounting teams
Participate in the preparation of regular client reports

Qualification

Project managementOrganizational skillsCommunication skillsTechnology proficiencyDiscretionProfessionalismContractorsExperience in healthcareSelf-starter mindset

Required

Exceptional organizational skills and attention to detail; able to manage multiple workstreams with competing deadlines
Strong written/verbal communication; comfortable interacting with senior stakeholders
High degree of discretion and professionalism
Strong technology acumen. Proficiency in Outlook, Excel, PowerPoint, Teams, and Zoom
Self-starter mindset: anticipates needs, follows through, and escalates proactively
Minimum 2 years of relevant experience in administration and/or project management
Experience working with contractors, architects, and engineers

Preferred

Experience working with medical professionals or in a healthcare environment a plus
Bachelor's degree in business administration, engineering, architecture, construction management, or closely related field preferred; equivalent experience considered

Benefits

Competitive benefits
Culture of inclusion and teambuilding

Company

Leggat McCall Properties

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LMP has been a leading provider of real estate development, project management, and advisory services in the Boston real estate market.
dateFounded in 1965
location
Boston, Massachusetts, USA
people-size51-200 employees
web-link
https://lmp.com

H1B Sponsorship

Leggat McCall Properties has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (3)
2024 (1)
2021 (1)

Funding

Current Stage
Growth Stage

Leadership Team

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Donald Birch
Chief Operating Officer
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Joy Clark - LEED AP, PMP
Vice President/Partner
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Company data provided by crunchbase