The US Oncology Network · 2 hours ago
Executive Assistant
Pleasant Hill, MO
Full-time
Onsite
Mid, Senior Level
$80K/yr - $121K/yr
5+ years expThe US Oncology Network is seeking an Executive Assistant to provide high-level administrative support to the Executive Director in a healthcare environment. This role involves managing complex calendars, preparing meeting materials, and coordinating projects to ensure seamless operations and support organizational goals.
CommunitiesHealth CareMedicalOncologyTest and Measurement
Responsibilities
Serve as the primary point of contact for Executive Director managing interactions with internal and external customers and partners. This includes responding to emails, routing correspondence, project management, and participating in key meetings
Addresses requests and inquiries promptly and appropriately
Supports major departmental projects and strategic initiatives. Includes tracking timelines, deliverables, and feedback cycles for key programs partnering with cross-functional teams to ensure successful execution
Prepare agendas, presentation decks for meetings, project update decks or reports with minimal direction. Drafts communication and other documents with minimal direction; prepare templates, format materials, develop presentations, and proofread for accuracy and quality
Oversees competing priorities and manages Executive Director’s calendar, including complex calendars potentially spanning multiple leaders, appointments, meetings, travel arrangements, and other business activities in accordance with practice guidelines
Leads charge of planning arrangements for major meetings for the department. Follow up on details to ensure that meetings run smoothly. Also manages meeting minutes
Facilitate inter and intra-departmental communications on behalf of leadership, collaborating closely with internal teams and external clients while handling sensitive and confidential information with discretion. Follows established procedures to ensure security of departmental records and documents
Plans and executes onsite and offsite team meetings, strategic sessions, and team-building activities
Contributes to Board preparation efforts in partnership with the Executive Director, Chief Executive Officer and Admin Services Mgr
Works closely with Executive Director to coordinate and organize team member actions to ensure accountability and timely report out of deliverables is successfully communicated
Qualification
Required
High School diploma or equivalent
Associate's degree in business administration, or office administration program
Minimum of five years of experience providing administrative support to senior-level executives in an entrepreneurial fast paced environment
Strong interpersonal capabilities, including excellent communication and listening skills; demonstrate a friendly, helpful, professional, energetic, and proactive presence
Project management experience
Ability to work effectively in a fast paced, continually changing environment with very tight timelines; excellent time management skills with the ability to multitask and prioritize work effectively
Strong proactive troubleshooting and problem-solving skills
Ability to present information in a clear, concise and efficient manner
Exceptional communication skills; written, verbal and interpersonal skills, with the ability to collaborate and partner with all types of personalities and levels of management to accomplish goals and directives
Strong attention to detail with a high degree of accuracy
Promote and support an inclusive work environment where diversity and inclusion are championed
Strong knowledge of Microsoft Office products especially, Excel, Word and PowerPoint and Concur travel / Expenses System
Proactive approach to identifying and addressing business needs
Commitment to maintaining discretion and confidentiality
Ability to work independently while remaining flexible, adjusting priorities and tasks in real time to meet departmental objectives
Highly organized and demonstrated ability to manage multiple priorities, work independently, and exercise sound judgment
Preferred
Bachelor's Degree
Project management
Successful experience operating in a clinical environment
Vizio knowledge a plus
Company
The US Oncology Network
Every day, The US Oncology Network helps approximately 3,300 providers deliver value-based, integrated care for patients—close to home.
10001+ employees
Funding
Current Stage
Late StageTotal Funding
unknown2010-12-30Acquired
Leadership Team
R. Steve Paulson
National Policy Board Executive Committee
Recent News
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