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Bay City Public Schools · 4 days ago

Associate Superintendent of Finance and Grants

Bay City, MI

Full-time

Onsite

Mid, Senior Level

$129K/yr - $129K/yr

3+ years exp

Bay City Public Schools is seeking an Associate Superintendent of Finance and Grants to oversee the fiscal functions of the school district. The role involves financial analysis, budgeting, accounting, and payroll administration, ensuring compliance with applicable policies and regulations.

EducationHigher EducationPrimary EducationSecondary Education

Responsibilities

Prepare and analyze financial information for administrative level decision-making

Oversee district cash flow and recommend investment alternatives

Prepares required reports to state and federal agencies regarding budget and audit

Assist the Superintendent and staff to analyze financial information and recommend viable options to address financial issues

Prepares documents and information related to school millage elections, bonding, and other financial issues

Work with the Superintendent and district administrators and supervisors to analyze and review and make recommendations regarding periodic capital improvement needs

Prepare and submit tax resolutions for the Board; ensure the timely transfer of funds from taxing authorities to the district; monitor tax appeals and SEV adjustments

Prepare and monitor all District budgets, including long-range financial planning in a collaborative approach with departmental leadership

Direct district fiscal functions in accordance with generally accepted accounting principles and district policy

General administration of accounting functions for all district funds including internal controls

Prepare district year-end financial statements and coordinate the annual financial audit report

Prepare and oversee the preparation of monthly district financial reports and ensure they meet all local, state, and federal requirements including timely submission

Ensures the timely monthly reconciliation of all bank accounts

Oversees all payroll administration, including payroll processing, system administration and maintenance, timekeeping procedures, tax filings, state & federal reports, retirement information, etc

Acts as Administrator, in coordination with business office, of the district’s benefit plans, including group insurance plans, pension, and serves as liaison between school district and insurance companies and 3rd party administrator

Conducts request for proposals to ensure high quality cost effective vendor relations

Identifies and recommends cost-effective options to enhance the benefits package

Acts as Administrator of the Workers Compensation program, monitor claims, serve as liaison with approved medical providers and with the Workers’ Compensation Insurance carrier

Administer district property / casualty / package and employee benefit insurance policies

Oversees school elections

Maintains a network of peer contacts through professional organizations

Effectively communicate and work with the Board of Education and other Committees of the Board regarding implementation and education relating to school finance issues

Demonstrated ability to effectively use technology tools (hardware/software and Web applications) for school finance tasks as well as for the entry and submissions of district data

Supervise business office employees to include: interviewing/training; planning, assigning, and directing work; conducting performance evaluations; rewarding and disciplining employees; addressing complaints and solving problems

Coordinate transportation, special education, and food service departmental budgets and state reports with supervisors

Serves as liaison with human resources department to facilitate sound financial practices with regard to personnel matters

Oversee district purchasing policies and procedures including approval of district purchases in compliance with budget

Administer district business contracts in consultation with legal counsel

Assist with employee negotiations as the district’s business and finance representative

Maintains insurance and property files of the District

Supervises the Accounting and Payroll/Benefits Departments and designates procedures for all financial records of employees

Responsible for sale and rental of school buildings

Oversees the food service department

Assists in communications with federal and state legislators and in the development of positions on K-12 legislation

Assists Board of Education with revisions to appropriate board policies

Ensures that the Finance Department is committed to customer service and is responsive to all employee questions and request in a timely and professional manner

Contributes to creative problem solving strategies and suggests/implements process and efficiency improvements

Qualification

AccountingFinancial AnalysisBudgetingCPA CertificationAnalytical SkillsSupervisory ExperienceLeadership SkillsCommunication SkillsMulti-tasking SkillsMathematical SkillsOrganizational SkillsProblem SolvingTechnical Writing

Required

Bachelor's degree in Accounting with a CPA designation preferred

Michigan School Business Officials' Chief Financial Officer Certification or ability to obtain

Strong organizational and leadership skills

Excellent communication, analytical, and computer skills required

Ability to meet all requirements necessary to satisfy state certification for the position

Possess or be eligible for Chief Business Official certification required by Michigan Department of Education

Ability to read, analyze, and interpret professional journals, technical procedure, or governmental regulations

Ability to write reports, business correspondence, and procedure manuals

Ability to effectively present information and respond to questions from groups, employees, and the general public

Ability to work with mathematical concepts such as probability and statistical inference

Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations

Ability to define problems, collect data, establish facts, and draw valid conclusions

Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables

Ability to apply knowledge of current research and theory in specific field

Ability to establish and maintain effective working relationships with students, staff and the school community

Ability to speak clearly and concisely both in oral and written communication

Must possess excellent listening skills

Must possess excellent organizational and multi-tasking skills

Ability to work with both labor and management effectively

Ability to perform duties with awareness of all district requirements and Board of Education policies