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SmartBug Media · 1 day ago

HR Coordinator

United States

Full-time

Remote

Entry Level

$21/hr - $23/hr

1+ years exp

SmartBug Media is a leading HubSpot agency specializing in digital solutions for organizations. The HR Coordinator will support various HR functions, including recruitment, onboarding, benefits administration, and compliance while ensuring efficient HR processes.

AdvertisingConsultingMarketingPublishingSearch EngineSocial Media Marketing

Responsibilities

Assists with the recruitment process, including ATS (Lever) administration, interview and assessment coordination and scheduling, and candidate communication

Prepare offer letters and new hire paperwork administration

Pre-board new hire communications and processes, including background check process

Facilitate onboarding process for new employees, including conducting orientation, manager training, setting up task lists in Teamwork, etc

Ownership of I-9 compliance and eVerify process

Monitor careers inbox

Maintain job descriptions, ensuring accurate and up-to-date job descriptions for each role

First point of contact for benefits questions, escalating as necessary

Assist with annual enrollment

Assist with, conduct, or coordinate benefits trainings and education

Assist with leave of absence and accommodations requests and processes

Process employee change actions, including terminations, promotions, status changes, transfers, etc

Monitor mail inbox

Assist with bi-monthly payroll processing

Maintain accurate and up-to-date employee records

Responsible for HR mail, including opening, distributing, and actioning as appropriate

Prepare ad hoc reports and presentations

Manage HR calendar, employee birthday and anniversary lists, employee information sheet, HubDB table, etc

Maintain onboarding and offboarding tracker

Maintain HR items in shared folders, Paylocity, Tettra, Google Workspace, etc

First point of contact for employees for employee inquiries, escalating as appropriate

Ordering employee gifts, swag, etc

Sending and/or posting HR communications, trainings, documentation, and surveys

Assist with planning of company events, activities, etc

Ownership of Labor Law Poster compliance

Assist with audits and compliance reviews, and reporting

Conduct sick time and timecard audits

Assist with Worker Compensation processes

Other responsibilities as assigned

Complies with all local, state and federal laws and regulations

Complies with all company policies

Keeps all relevant information confidential

Qualification

HR experienceGoogle Suite proficiencySHRM-CP certificationProject managementDetail orientationLearning agilityCommunication skillsOrganizational skillsTime management