Greenbaum, Rowe, Smith & Davis LLP · 2 weeks ago
Float Legal Litigation Secretary
Iselin, NJ
Full-time
Onsite
Mid Level
$65K/yr - $67K/yr
3+ years expGreenbaum, Rowe, Smith & Davis, LLP is a well-established and dynamic law firm seeking a full-time, onsite Float Legal Litigation Secretary in Iselin, New Jersey. The role involves providing interim administrative support across multiple practice areas, including litigation, real estate, tax, trusts and estates, and family law.
ConsultingLaw EnforcementProfessional Services
Responsibilities
Administrative support duties including answering telephones, scheduling meetings and coordinating calendars for future events and deadlines, attending to all correspondence, documents, e-mails, pleadings, discovery and other related materials
Managing heavy dictation and high-volume workflows with accuracy and efficiency
Entering attorney time and assisting with client intake
Creating, organizing, and maintaining hard-copy and electronic client files
Electronically filing legal documents in New Jersey, New York, and federal courts
Review correspondence and proof-read documents for grammar, punctuation, exhibits and enclosures
Extensive knowledge of word processing and other computer programs to produce the attorneys work product, entering data, etc
Preparation and execution of documents, correspondence, cover sheets and reports and distribution of such documents
Coordinates monthly billing, closes out files and maintains tracking system for same
Coordinating and tracking attorney calendars, court appearances, deadlines, and client meetings
Serving as a professional liaison with clients, court personnel, opposing counsel, and outside professionals
Performing other administrative duties assigned
Qualification
Required
High School Diploma or GED required
Minimum of at least three (3) years of experience as a legal secretary in a New Jersey law firm
Strong knowledge of the New Jersey Civil Court system and electronic filing procedures
Proficiency in Microsoft Office 365, iManage, and state and federal e-filing systems
Exceptional organizational, communication, and interpersonal skills
Excellent attention to detail with strong drafting and proofreading abilities
Ability to manage competing priorities and maintain professionalism under pressure
Ability to work well independently as well as effectively within a team
Ability to manage confidential information and sensitive situations with tact and discretion
Preferred
Float experience strongly preferred
Benefits
Medical
Dental
Vision
Employer-paid life insurance
FSA
EAP
Long-term disability insurance
401(k)
Paid vacation
More
Company
Greenbaum, Rowe, Smith & Davis LLP
We have deep roots in the state and a far-reaching knowledge of New Jersey business issues.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Alan Naar
Partner
Alan Pralgever
Partner
Recent News
2025-10-15
2025-07-14
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