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Confidential Jobs · 9 hours ago

Executive Operations Coordinator

NYC Metro Area

Full-time

Onsite

Mid Level

$60K/yr - $70K/yr

3+ years exp

Confidential Jobs is seeking an Executive Operations Coordinator to provide executive and tactical support while managing office and facilities operations. The role involves managing complex calendars, coordinating communications, overseeing vendor relationships, and ensuring a safe and efficient office environment.

Computer Software

Responsibilities

Manage complex professional and personal calendars, ensuring high-priority appointments and travel logistics are executed flawlessly

Act as the primary filter for internal and external communications; managing the "approval flow" for contracts and critical documentation

Coordinate with external parties and manage the renewal of business permits and licenses

Execute end-to-end travel logistics and complex itinerary planning for domestic and international engagements

Serve as the lead point of contact for all office maintenance, repairs, and facility upgrades; managing relationships with building management and external contractors

Source and oversee third-party vendors (HVAC, IT infrastructure, cleaning services, and security) to ensure the workspace is always "client-ready."

Manage office supply inventories, ensuring the team has the tools necessary for peak performance

Ensure the office environment meets all safety standards and operational protocols