Apply on Employer Site

Mesilla Valley Transportation · 1 day ago

Administrative Manager

Las Cruces, NM

Full-time

Onsite

Entry, Mid Level

2+ years exp

MVT Solutions is a company that specializes in breakthrough test engineering for fuel economy development in transportation. They are seeking an Administrative Manager who will be responsible for managing various clerical and administrative tasks to ensure office efficiency and support the team.

Freight ServiceRailroadTransportation

Responsibilities

Manage office duties, including but not limited to : shipping/receiving, supplies, timeclocks, receipts, etc

Maintain a clean, organized, and well-stocked office environment

Manage relationship between MVT Solutions and parent company departments (IT, HR, Finance, Risk, Safety, Insurance)

Schedule and coordinate routine office maintenance and repairs

Schedule and coordinate preventive maintenance for vehicles and office

Handle incoming calls, emails, and correspondence professionally

Manage the office calendar, including scheduling meetings and appointments

Coordinate travel for testing team, including booking hotels, rental cars, and flights when necessary

Prepare and distribute reports, memos, and other documents as needed

Maintain accurate records, including client data and administrative files, for compliance and audit purposes

Process invoices, expense reports, and other financial documents

Assist with payroll review and employee time tracking

Oversee and document the receiving of packages, parcels, and supplies, store items in the appropriate areas, and prepare items for shipping

Assist with the production of marketing materials and collateral

Write and edit content for different platforms such as social media, websites, and press releases

Manage marketing programs and provide guidance to marketing personnel

Help organize and coordinate marketing events such as conferences, webinars, and trade shows, with the occasional need to travel

Up to 10% travel may be required depending on business needs

Qualification

Office management experienceFinanceAccountingBilingual in EnglishSpanishAnalytical abilitiesLeadership skillsCommunication skillsSocial media proficiencyGraphic design experienceProblem-solving abilitiesTeam management skillsOrganizational skillsAttention to detailWork under pressure