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New York State Homes & Community Renewal · 11 hours ago

Senior Procurement and Contract Specialist

New York, NY

Full-time, Contract

Onsite

Mid, Senior Level

$91K/yr - $91K/yr

3+ years exp

New York State Homes and Community Renewal (HCR) is the State’s affordable housing agency, with a mission to build, preserve, and protect affordable housing and increase homeownership throughout New York State. The Senior Procurement and Contract Specialist will assist the Vice President of Contracts and Administration with all matters relating to professional services’ procurements and contracts, ensuring effective management and compliance with procurement processes.

FinanceProperty ManagementReal Estate

Responsibilities

Developing, evaluating and reviewing complex procurements including, but not limited to, Requests for Proposals (RFPs), Requests for Bids (RFBs), Requests for Qualifications (RFQs), Requests for Information (RFIs), Sole/Single Source Procurements, Preferred Source Procurement, Discretionary Spend Procurements, and other related procurements

Performing routine administrative processes associated with contracts, monitoring the reviews of contractor performance and compliance

Stream-lining procurement and contract processes

Performing contract monitoring tasks including addressing any necessary contract modifications and contract amendments

Effectively manages communication, both orally and in writing, with agency staff and vendors, and other outside parties

Creating and maintaining accurate procurement records

Publishing contract and procurement requirements for bidders

Assisting with FOIL requests

Assisting with matters relating to minority and women owned business enterprises and service disabled veteran owned businesses

Supervising staff in the unit

Ability to learn, understand and follow State procurement contract statutes, policies and guidelines together with the ability to implement State procurement and contract guidelines/policies/procedures

Ability to think outside the box within State Guidelines, policies, and statutes

Performing analysis in detecting trends and best practices in procurement and contract matters

Performing general research

Maintaining procurement and contract databases and reviewing/modifying/generating various related reports

Booking contract and budget information in the State’s Financial System and generating purchase orders

Booking contract and budget information in SAP and generating purchase orders

Preparing reports that include, but are not limited to, MWBE reports, SDVOB reports, Single Source Reports, NYS Contract Reporter Reports and Internal Control Reports

Assisting in other procurement and contract matters in the Unit, as directed

Qualification

Procurement ManagementContract ManagementSAPAnalytical SkillsLeadership SkillsSupervisory ExperienceCommunication SkillsProblem SolvingTime ManagementNegotiation Skills

Required

Performing routine administrative processes associated with contracts, monitoring the reviews of contractor performance and compliance

Stream-lining procurement and contract processes

Performing contract monitoring tasks including addressing any necessary contract modifications and contract amendments

Effectively manages communication, both orally and in writing, with agency staff and vendors, and other outside parties

Creating and maintaining accurate procurement records

Publishing contract and procurement requirements for bidders

Assisting with FOIL requests

Assisting with matters relating to minority and women owned business enterprises and service disabled veteran owned businesses

Supervising staff in the unit

Ability to think outside the box within State Guidelines, policies, and statutes

Performing analysis in detecting trends and best practices in procurement and contract matters

Performing general research

Maintaining procurement and contract databases and reviewing/modifying/generating various related reports

Booking contract and budget information in the State's Financial System and generating purchase orders

Booking contract and budget information in SAP and generating purchase orders

Preparing reports that include, but are not limited to, MWBE reports, SDVOB reports, Single Source Reports, NYS Contract Reporter Reports and Internal Control Reports

Assisting in other procurement and contract matters in the Unit, as directed

Excellent organizational and demonstrated analytical skills

Effective communication and documentation skills with the ability to communicate with all levels of the organization up to and including executives

Good writing skills

Excellent leadership skills

Good planning skills

Ability to utilize available resources to problem solve

Must be able to multi-task and prioritize workload

Ability to establish effective working relationships with staff and outside parties

Excellent word processing, Excel spreadsheet and other computer skills such as PowerPoint

Ability to be discreet, precise and good facility in making distinctions

Must be able to work under pressure

Must be able to work overtime to meet deadlines, on an as-needed basis

Ability to generate worthwhile ideas or techniques having practical applications

Must be able to handle confidential information appropriately and to exercise care in safeguarding proprietary information

Willingness to accept additional responsibility and to acquire additional expertise through training, experience and education

Good attendance and punctuality

Excellent people management, time management, stress management, and priority management skills

Ability to make suggestions to improve processes

Excellent negotiation and conflict resolution skills

Successful candidate must demonstrate ability to pay close attention to detail, have excellent oral and written communication skills and be able to effectively work independently, and with others

Preferred

Bachelor's degree preferred as well as relevant academic training or transferrable skills

Master's degree a plus

Minimum of three years of related experience skills, preferred

Supervisory experience a plus

Benefits

Extensive benefits package including paid leave, including excellent health, dental, vision and retirement benefits with the New York State & Local Employees’ Retirement System.

Promotional opportunity for dedicated professionals

Work life balance benefits including a 37.5 hour work week and paid time off benefits including, vacation, sick, personal days, and Federal Holidays

Opportunity for compressed scheduling

12 weeks of Paid Parental Leave

Paid Family Leave

Opportunity for compressed/flextime scheduling

As a New York State employee, you may qualify to participate in the Federal Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on your Direct Loans after you have made 120 qualifying monthly payments under an accepted repayment plan and while working full-time for an eligible employer.

Cash in for Wellness! This program provides you with the option of buying or renewing a health club membership of your choice or enrolling in a weight loss and or smoking cessation program, using your sick leave accruals.

Tuition reimbursement program – for job related and non-job related courses

Vacation Leave Buy-Back program – Subject to approval, every year eligible employees may exchange previously earned and accrued vacation time in return for cash compensation (at employee’s daily rate of pay at time of exchange)

Access to Plum Benefits – savings on movie tickets, theme parks, hotels, tours, Broadway shows and more!

Optical reimbursement program – Employees are eligible for optical, hearing aid, and podiatric expenses not otherwise covered by insurance, with a maximum aggregate amount of $650 per year, per family. Unused yearly balances may be carried over to the next year for a maximum of $1300