Apply on Employer Site

Aviation Advisor, Inc. · 6 days ago

Administrative Assistant

Kenosha, WI

Full-time

Onsite

Entry Level

$45K/yr - $45K/yr

1+ years exp

Aviation Advisor, Inc. is seeking a detail-oriented and organized Administrative Assistant to join their team at the Kenosha, WI location. The role involves coordinating administrative tasks to support the operation of the office while delivering professional customer service and maintaining organized records.

Aerospace

Responsibilities

Organize, maintain, and optimize online filing systems and shared drives to ensure accuracy, accessibility, and version control

Manage calendars and schedule meetings, including coordinating participants, and arranging logistics

Track projects, tasks, and deliverables across teams; maintain project trackers and follow up on deadlines and action items

Maintain inventory of office, program, and operational items; track usage, reorder supplies, and manage vendor coordination

Assist with day-to-day administrative tasks to support executive and operational workflows

Review, revise, and maintain company forms, templates, and internal documents for accuracy and consistency

Ensure forms and documents align with current policies and operational needs

Assist with accounting functions, such as expense reports, accounts receivable, accounts payable, and tracking payments

Maintain organized financial records and supporting documentation; coordinate with financial department as needed

Qualification

Aviation maintenance softwareMicrosoft Office SuiteOffice administration experienceRecord-keeping accuracyTask prioritizationFlexible mindsetCustomer serviceCommunicationDetail-oriented

Required

Excellent communication skills with the ability to interact professionally

Ability to learn multiple aviation maintenance management software (e.g. CAMP Systems) procedures

Proficient in Microsoft Office Suite

Detail-oriented with a high level of accuracy in record-keeping and documentation

Ability to prioritize tasks effectively and manage multiple projects concurrently in a fast-paced environment

Flexible mindset with the ability to adapt to changing priorities and operational requirements

Commitment to safety, quality, and continuous improvement in all aspects of aircraft maintenance operations

Experience with processing expense reports, billing, invoices, and payments

Ability To Commute: Kenosha, WI 53144

Ability To Relocate: Kenosha, WI 53144: Relocate before starting work

Preferred

Previous experience in office administration or management including ordering office inventory, contacting vendors, and handling department correspondence

Previous experience in aviation maintenance administration, aircraft maintenance operations, or a similar role within the private aviation industry

Customer service: 1 year