School of Government Services ยท 1 week ago
Business Services Coordinator
Chapel Hill, NC
Full-time
Onsite
Entry Level
$50K/yr - $52K/yr
3+ years expThe School of Government Services is a nonprofit organization affiliated with the University of North Carolina at Chapel Hill, dedicated to improving the lives of North Carolinians through practical scholarship. They are seeking a Business Services Coordinator to ensure contract compliance through accounts payable and receivable functions, and to collaborate with the Business Office Manager on various financial processes.
Higher Education
Responsibilities
Actively runs the accounts receivable functions throughout the business office
Aligns invoicing processes to ensure consistent and timely invoicing to vendors
Tracks vendor payments and revenue
Follows up with vendors on payment terms and timing
Performs general reconciliations to ensure payments are received and recorded
Works with assigned Division staff and vendors to ensure invoicing aligns to executed contract terms
Validates pricing and payment aligns to contracted terms and expected invoice payment
Works with purchasing staff on any additional required documentation before submitting invoicing documentation
Coordinates the management and tracking of executed POs
Works with assigned Division staff, Accounting, and campus staff to coordinate calendar year, fiscal year, quarterly, and off cycle invoicing processes
Develops and follows the invoicing timeline
Verify payments align to agreements
Ensures campus points of contact follow invoicing/payment processes
Ensures A/R template creation and submission
Distributes campus invoices and collection of payments
Coordinates the processing of miscellaneous invoicing
Assists with parking validation for the Operations Division
Ensures rent payments for the system office are delivered
Assists business manager with ad hoc research on contract payments, requests, invoices, and inquiries
Primary liaison for the Operations Division on travel coordination and reimbursements. Provides training to Division staff and coordinates travel for Division Vice Presidents when needed
Qualification
Required
Graduation from high school and three years of progressively responsible administrative/office management experience; or graduation of a two-year secretarial science or business administration program and one year of experience as described above; or graduation from a four-year college or university, preferably with major emphasis on Business administration or a related field; or an equivalent combination of training and experience
Solid understanding of basic bookkeeping and accounts payable/receivable principles which includes monitoring and managing expenses; communicating with departmental contacts and suppliers, and data entry skills
Gathering and compiling data into spreadsheets or databases
Knowledgeable and have performed the function of client billing and maintenance of accounts receivable for income collections
Ability to coordinate the tasks and activities of the business unit, including maintenance and management of records supporting the activities of each business unit
Ability to adopt and contribute to new processes or procedures, both individually and as part of the program planning team, to foster best practices and improve quality of work and workflow
Works with internal and external stakeholders to gather information, communicate and facilitate solutions for financial and procurement issues and problems
Serve as a resource to Operations staff in problem resolution and ability to coordinate and facilitate solutions with other work units and stakeholders
Facilitate communication with internal and external stakeholders regarding bookkeeping and process guidelines, contract status and processing updates, and operational guidelines and procedures
Ability to independently compile, analyze, assimilate, and compose departmental and billing information into varied or non-standard formats with responsibility for content review, accuracy, quality, and timeliness
Benefits
Full-time, benefits earning position
Company
School of Government Services
School of Government Services is a nonprofit corporation and an official associated entity of the School of Government at The University of North Carolina at Chapel Hill.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase