University of South Florida · 4 days ago
Office Manager
Tampa, FL
Full-time
Onsite
Mid, Senior Level
$52K/yr - $54K/yr
6+ years expThe University of South Florida is a top-ranked research university dedicated to public affairs education and community engagement. The Office Manager will oversee daily operations, manage faculty affairs, and provide administrative support to the Department Chair, ensuring smooth departmental functioning.
EducationTrainingUniversities
Responsibilities
Support development and maintenance of academic programs as needed
Develop the semester course schedule for graduate, undergraduate, and distance learning courses
Maintain adjunct instructor and graduate assistant roster, schedule graduate assistants and other personnel required to meet instructional requirements
Serve as backup for inputting course information into BANNER/OASIS
Responsible for the awarding of Foundation Scholarships, including the application process, working with the department review committee, processing payment requests and confirming distribution of funds
Will attend any Foundation trainings that may be provided to assist in scholarship administration, including training provided by the Scholarship Administrator for CAS
Serve as department liaison for faculty affairs procedures
Coordinate recruitment, credentialing and on-boarding for faculty and adjunct instructors by posting ads, supporting search activities, and facilitating interviews
Facilitate/manage assigned faculty duties and faculty activity reporting AFD-FAR system
Provide administrative support for mid-tenure, post-tenure, and tenure and promotion applications
Assist with faculty awards, annual evaluations, faculty assignments and workload procedures
Provide support for annual awards reception, lecture series, guest speakers, meetings, etc
Oversee daily operations of the department, ensuring office coverage from 8:00am - 5pm Monday through Friday
Serve as primary contact for faculty, staff, and students on matters related to administration and operation
Manage department space utilization/planning and asset management
Problem solve issues and coordinate with Dean's Office and Central Administrative departments such as purchasing, IT, and Facilities management
Primary contact for setting up phone lines, maintaining outlook distribution list and updating directory
Oversee department/school compliance with CAS and USF policies/procedures and maintain department websites and calendars
Manage and oversee supervision of department employees and FWS students; work allocation, training, problem resolution, and enforcement of internal procedures
Provide cross-departmental training to staff to support day-to-day operations of department
Evaluate performance of department employees
Serves as the main point of contact facilitating communication between the academic department and the embedded service for Human Resource and CAS Business & Finance Support Service (BFSS)
Provide direct support to the Department Chair to include correspondence management, taking meeting minutes as required, meeting and appointment scheduling, data gathering and analysis, report preparation, etc
Serve as back-up to the Academic Program Specialist
Manage the financial administration of E & G, carry forward, foundation, auxiliary, faculty research accounts and external and internal grants. Monitors budget, prepare budget reports and projections. Assist the Department Chair with preparation of annual budget requests
Prepares and approves online payroll certifications, reviews and reconciles payroll registers, and updates pay distribution
Assist with preparing and processing Fellowships and award funds Oversee social media and school website
Performs other duties as assigned
Qualification
Required
High school diploma or equivalent
Six years of experience in office or administrative positions
Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience
Four years of direct experience for a bachelor's degree
Two years of direct experience for an associate degree
Six years of direct experience for a master's degree
Seven years of direct experience for a professional degree
Nine years of direct experience for a doctoral degree
Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment
Minimum Qualifications that require a high school diploma are exempt from SB 1310
Benefits
Medical, dental and life insurance plans
Retirement plan options
Employee and dependent tuition programs
Generous leave
Hundreds of employee perks and discounts
Company
University of South Florida
University of South Florida is a public research university located in Tampa, Florida.
10001+ employees
H1B Sponsorship
University of South Florida has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (149)
2024 (79)
2023 (95)
2022 (49)
2021 (68)
2020 (56)
Funding
Current Stage
Late StageTotal Funding
$170.33MKey Investors
The Duke Energy FoundationNational Institute of Standards and TechnologyFederal Railroad Administration
2024-09-17Grant· $0.07M
2024-04-03Grant· $0.2M
2023-09-25Grant· $17.07M
Leadership Team
Sidney Fernandes
CIO and Vice President Digital Experiences
Shilen Patel
Trustee
Recent News
2025-12-14
Medical Xpress - latest medical and health news stories
2025-11-11
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