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California State University, Long Beach · 11 hours ago

Office Operations Coordinator

Long Beach, CA

Full-time

Onsite

Mid Level

$4,047/mo - $4,837/mo

4+ years exp

California State University, Long Beach (CSULB) is a vibrant educational institution located in Southern California. The Office Operations Coordinator will provide essential operational and administrative support for the Division of University Relations & Development, ensuring efficient front-office operations and workspace readiness.

EducationHigher EducationUniversities

No H1B

Responsibilities

Serve as the primary on-site administrative support for University Relations & Development by coordinating daily operations, workspace readiness, parking, mail and deliveries, office equipment and supplies, and providing support for meetings, and luncheons including setup, food pickup, troubleshooting, and breakdown

Support fiscal operations including but limited to coordinating statewide and local travel and process travel, hospitality, gift, and staff reimbursement requests in compliance with CSU policies, reviewing documentation for accuracy prior to Assistant Vice President approval

Provide administrative support to senior leadership

Coordinate division-wide space and facilities activities, including office moves, remodels, furniture and equipment purchases, work orders, and urgent on-site issue response in collaboration with campus partners

Qualification

Microsoft OfficeAdministrative supportTime managementCustomer serviceCommunication skillsOrganizational skills

Required

Equivalent to four years of administrative support experience required

Driver license required

Strong verbal and written communication skills to interact professionally with diverse stakeholders, including faculty, staff, students, visitors, vendors, and executive leadership

Proficient in Microsoft Office and database systems for preparing correspondence, reports, and meeting materials

Ability to quickly learn new platforms to support scheduling and administrative workflows

Highly organized with excellent time management skills

Ability to prioritize multiple tasks in a fast-paced environment while ensuring accuracy and attention to detail

Demonstrated ability to interpret and apply policies, resolve operational issues in real time, and provide responsive, solution-focused customer service

Ability to communicate with an ethnically and culturally diverse campus community

Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures

Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a 'vision of excellence.'

Job involves lifting more than 40 pounds. Approximately half of the incumbent's time will be spent walking, standing, squatting, kneeling, or climbing

Benefits

Generous Paid Time Off: Up to 24 vacation days per year (based on employee group and/or service), 14 paid holidays, and 12 sick days annually with unlimited accrual.

Comprehensive Health Coverage: A variety of medical, dental, and vision plans to suit your needs.

Retirement Plans: Participation in CalPERS defined benefit plan and access to voluntary savings plans like 403(b), 401(k), and 457.

Educational Benefits: Tuition fee waivers for employees and eligible dependents.

Employee Assistance Program (EAP): Confidential counseling and support services for employees and their families.

Additional Perks: Access to wellness programs, professional development opportunities, and various insurance options including life, disability, and pet insurance.