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Wellington Management · 21 hours ago

Executive Assistant

Boston, MA

Full-time

Hybrid

Mid Level

$60K/yr - $110K/yr

3+ years exp

Wellington Management offers comprehensive investment management capabilities and is seeking an Executive Assistant to support their Private Investments team. The role involves managing calendars, coordinating meetings, arranging travel, and maintaining confidential information while fostering collaborative relationships within the firm.

AdviceAsset ManagementFinanceFinancial ServicesInsurance

H1B Sponsor Likely

Responsibilities

Complex and proactive global calendar management

Coordinate logistics for internal and external meetings or events

Willingness to learn, use and help develop internal systems that help the function

Schedule domestic and international travel arrangements

Handle daily expense tracking and reporting

Maintain various types of confidential information

Develop and maintain strong collaborative relationships with multiple internal and external constituencies

Provide cross-coverage and back-up support to other Assistants in the Privates function

Assist with ad hoc project work, as required, within immediate team and broader functions

Qualification

MS Office proficiencyOrganizational skillsCommunication skillsProblem-solving skillsAttention to detailService orientationMulti-taskingFlexibilityPositive attitude

Required

Minimum 3 – 5 years of experience in a complex, global professional environment; experience in the investment management industry will be viewed favorably

Advanced proficiency in MS Office (Word, Excel, Outlook, OneNote & PowerPoint) with an ability and desire to learn new technology to drive efficiencies

Outstanding interpersonal and communication skills, plus high level of reliability, professionalism and discretion

Strong service orientation and proactive problem-solving skills

Excellent organizational, multi-tasking, and prioritization abilities

Fastidious detail orientation and overall work quality

Ability to work under deadlines and to accommodate last-minutes changes

Positive, can-do attitude; flexibility; sense of humor

The firm's current hybrid working policy is minimum 4 days per week in office

Preferred

Undergraduate degree with strong academic credentials preferred

Benefits

Retirement plan

Health and wellbeing

Dental

Vision

Pharmacy coverage

Health savings account

Flexible spending accounts

Commuter program

Employee assistance program

Life and disability insurance

Adoption assistance

Back-up childcare

Tuition/CFA reimbursement

Paid time off (leave of absence, paid holidays, volunteer, sick and vacation time)

Company

Wellington Management

Glassdoor4.1

Wellington Management focuses on investment management by applying its resources to meet the needs of the institutional clients it serves.

Founded in 1933

Boston, Massachusetts, USA

1001-5000 employees

http://wellington.com

H1B Sponsorship

Wellington Management has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (79)

2024 (52)

2023 (62)

2022 (91)

2021 (82)

2020 (62)