City of Wentzville · 3 hours ago
Administrative Associate - Human Resources
Wentzville, MO
Part-time
Onsite
New Grad, Entry LevelThe City of Wentzville is seeking a detail-oriented and proactive part-time Administrative Associate to support their HR operations. This position provides front-line customer service and essential clerical support, focusing on recruitment, onboarding, compliance, and internal communications.
Government Administration
Hiring Manager
Rachael King, PSHRA-SCP
Responsibilities
Assist the Recruitment & Retention Specialist by tracking candidate progress and maintaining accurate records in HR systems such as Paycom, Monday.com, Cognito Forms, and G Suite
Coordinate interview scheduling, prepare offer letters, and support candidate communication throughout the hiring process
Help new hires navigate onboarding processes and documentation
Provide administrative assistance to the Assistant Director for audits, compliance tracking, and policy documentation
File and manage HR documentation (both digital and physical) in accordance with records retention policies
Create and maintain department forms, licenses, certificates, and records
Serve as the department receptionist, assisting visitors and answering phone inquiries with a professional and courteous demeanor
Help customers complete forms, access services, and navigate websites or software tools
Offer general information and support to job candidates, employees, and community members
Maintain schedules and calendars related to HR events, meetings, and staff needs
Perform scanning, indexing, retrieving, and destruction of records as part of the City’s records management procedures
Assist with data entry, document preparation, and correspondence drafting
Qualification
Required
Detail-oriented and proactive
Experience in providing front-line customer service
Ability to provide vital clerical support
Highly organized professional
Passion for helping others
Experience with HR systems such as Paycom, Monday.com, Cognito Forms, and G Suite
Ability to track candidate progress and maintain accurate records
Experience in coordinating interview scheduling and preparing offer letters
Ability to assist new hires with onboarding processes and documentation
Experience in providing administrative assistance for audits and compliance tracking
Ability to file and manage HR documentation in accordance with records retention policies
Experience in creating and maintaining department forms, licenses, certificates, and records
Ability to serve as a department receptionist and assist visitors
Professional and courteous demeanor when answering phone inquiries
Ability to help customers complete forms and access services
Experience in maintaining schedules and calendars related to HR events
Ability to perform scanning, indexing, retrieving, and destruction of records
Experience with data entry, document preparation, and correspondence drafting
Benefits
Excellent benefits
Flexibility
Company
City of Wentzville
Located in America’s Heartland, at the intersection of Interstates 70 and 64, and less than an hour’s drive from St.
Founded in 1872
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase