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Legends Global · 1 day ago

Event Coordinator

Shreveport, LA

Full-time

Onsite

Entry Level

1+ years exp

Legends Global is a company that specializes in event management, and they are seeking an Event Coordinator to provide professional client services support in planning and executing events. The role involves managing logistics, advising clients, and ensuring smooth operations from event booking to conclusion.

HospitalityMarketingSports

Responsibilities

Manages all events inclusive of full exhibit hall /Municipal Auditorium (primarily SCC)

Advises, guides, counsels and meets with assigned clients as necessary regarding all event details and logistics

Gathers and organizes all information pertinent to the event such as scheduled and meeting room requirements

Advises clients on the operational procedures, policies, rules and regulations and deadlines of the facility

Quotes prices for operational and labor services not specified in the Event License Agreement

Provides clear, concise, and timely communication of detailed requirements to the operational department

Process last-minute changes requested by clients and alerts internal departments and/or service contractors as necessary

Must be present during the execution of the event and serve as manager on duty as required

Coordinate, schedule and host weekly upcoming meetings

Provides creation of preliminary event estimates and other information requested by clients prior to the event being held

Supervises staff and oversees all aspects of facility operations related to events

Meets with client groups to plan and organize assigned meetings and/or events

Coordinates activities with the various service contractors for assigned meetings and/or events

Guides clients in preparation of events by interpreting and explaining contract provisions, policies and procedures

Keeps clients informed as to status of deadline schedules, including but not limited to floor plan submissions, meeting room set-up specifications, insurance requirements and other relevant details

Prepares cost estimates and monitors final billing

Provides clear, concise, and timely communication of detailed requirements to operational departments

Assists in scheduling operational set-ups to provide equipment or services needs

Monitors and supervises facility set-up when necessary

Assists in training event services staff

Serves as primary liaison between clients and facility departments

All other necessary duties as assigned

Prepares and distributes to client and internal department in a timely manner and event document detailing all information required for the execution of the event

Maintains documentation of all contracts and correspondence related to definite sales accounts

Accurately input and update all information pertinent to definite sales accounts into Venue Ops

Prepares reviews and completes final event settlements

Handles subsequent inquiries regarding event settlements

Research, review and recommend equipment, materials and supplies required in providing event services and planning

Represents department at site visits and pre-planning meeting as requested by Events Manager/Director of Operations

Meets with internal departments as necessary to discuss event requirements

Holds pre-event meetings with client and internal departments to review event requirements and logistics

Attends department meetings as required

Qualification

Event CoordinationFacility ManagementOrganizational SkillsCommunication SkillsProblem-Solving SkillsSupervisory ExperienceMicrosoft WordMicrosoft ExcelPowerPoint