Apply on Employer Site

BL Companies · 14 hours ago

Billing & Accounting Operations Associate

Meriden, CT

Full-time

Hybrid

Mid Level

3+ years exp

BL Companies is growing and seeking a Billing & Accounting Operations Associate to join our Finance team. In this role, you will be responsible for project billing and maintaining accurate financial records, ensuring precise invoicing, timely payments, and compliance with contract and audit requirements.

ConsultingLegal

Hiring Manager

Ashley L. Pistecchia

Responsibilities

Establish and maintain project and billing information in accordance with signed contracts

Prepare client invoices, expense summaries, payment forms, and supporting documentation

Analyze and report on project management data, including profitability and contract budget summaries, for review with Project Managers and senior leadership

Process vendor and subconsultant invoices in the accounts payable system, ensuring proper documentation for setup and payment

Process employee expense reimbursements in adherence with corporate policies

Manage reporting requirements for certificates of insurance for BL Companies and subcontractors

Assist with various year-end audits, including:

– Year-end financial reviews

– State DOT project audits

– Insurance audits

– Other special projects

Support compliance and documentation needs specific to Department of Transportation (DOT) and municipal billing requirements, ensuring accuracy and adherence to agency standards

Qualification

Deltek VantagepointAccounting operations experienceGeneral accounting conceptsClient billing experienceMicrosoft Office proficiencyManage multiple assignmentsCommunication skillsTeam player

Required

Associate's degree or higher in accounting, business, or a related field, or equivalent work experience

Prior client billing and invoicing experience in the architecture, engineering, or construction industry is a plus

Experience with Deltek Vantagepoint

Knowledge of general accounting concepts

Strong team player who is flexible, goal-oriented, motivated, and eager to learn

Ability to clearly present financial and billing information and respond to questions from managers, staff, and client contacts

Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)

Strong communication skills and comfort interacting with employees at all levels and client financial personnel

Ability to manage multiple assignments under tight monthly financial deadlines

Ability to travel regularly to other Northeast offices

Preferred

3–5 years of accounting operations experience preferred

Experience with or knowledge of Department of Transportation (especially Connecticut DOT) and/or municipal invoicing is strongly preferred but not require