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NEOGOV · 8 hours ago

Full Time Administrative Assistant - Probation

New Ulm, MN

Full-time

Onsite

Entry Level

$22.70/hr - $25.46/hr

2+ years exp

NEOGOV is a company seeking an Administrative Assistant to provide confidential clerical and administrative support for the Probation Department. The role involves organizing files, creating correspondence, and preparing reports while assisting probation staff with various tasks.

GovTechHuman ResourcesInformation TechnologySoftware

No H1B

Responsibilities

Greets public, answers phones, and directs clients to appropriate staff

Prepares, proofs and processes confidential reports for agency staff

Collects, prepares, and distributes incoming/outgoing mail

Assists probation staff with a variety of reports and projects

Enter client/case information into the agency database

Sets up files, closes files, keeps file information current

Scans and expunges closed probation files

Prepares monthly staff/agent meeting minutes

Acts as agency computer resource person in solving basic computer problems and development of forms, graphs, brochures, and power points, etc

Assists in preparation of annual comprehensive plan and policy/procedure manual

Acts as backup to Office Supervisor (collecting fees, order supplies, code claim sheets, etc.) when absent

Maintains and keeps forms and manuals updated

Supervises clients in the lobby or in the detention room, assists in supervising clients working in the building performing community service

Attends workshops and training as needed to maintain job responsibilities

Works closely with probation staff, clients, Court Administrator staff, law enforcement records, and general public

Other duties as assigned or apparent

Regular attendance is required

Attending meetings and training, as needed

Qualification

Administrative experienceLegal systemBookkeeping skillsMicrosoft supportWord processing skillsBasic computer skillsInter-personal communicationWritten communicationVerbal communication

Required

Must have a high school degree and one of the following: Legal Secretary Certificate; or Two years full-time experience in the corrections/legal clerical field; or Three years full-time experience in the clerical field

Must possess a valid driver's license and be able to drive in the state of Minnesota

Pass criminal history check

Administrative experience

Bookkeeping skills

Experience with Microsoft support and maintenance

Above average word processing/computer skills

Scan and process records according to retention schedule

Excellent inter-personal communication, written, and verbal communication skills

Above average knowledge of basic computer and technical skills