Porter-Starke Services, Inc. · 9 hours ago
Executive Administrative Assistant
Valparaiso, IN
Full-time
Onsite
Senior Level
5+ years expPorter-Starke Services, Inc. is a Community Mental Health Center and Federally Qualified Health Center seeking an Executive Administrative Assistant. This role involves providing administrative support to the President/CEO and Executive personnel, coordinating meetings, maintaining records, and ensuring compliance with various regulations.
Health CareMental HealthNon Profit
Responsibilities
Evaluates office production, revises procedures, or devises new forms to improve efficiency of workflow
Reviews organizational records and documents to ensure completeness, accuracy, and timeliness
Routes and distributes pertinent information for the President/CEO and Executive team
Compiles, prepares, and distributes reports as needed
Coordinates privileging and credentialing of physicians, advanced practice nurses, and other credentialed staff; assists staff with privileging process at local acute care hospitals or other medical facilities
Data entry for provider incentive programs and any other applicable processes
Coordinates and prepare for meetings with external parties
Researches information as needed
Assists President/CEO in scheduling and supporting Board, Management, and other meetings, including Board Committee meetings as needed; provides support for Board Chair, as requested
Assists in maintaining President/CEO's appointment schedule and organizational meetings as requested
Submits President/CEO’s expense reports
Prepares certain annual DMHA Managed Care applications; prepares DMHA CMHC renewal application every three (3) years through the DMHA Portal
Prepares annual DMHA PMHI (Private Mental Health Institution) renewal application annually through the DMHA Portal
Prepares annual DMHA Opioid Treatment Program (OTP) renewal applications for the Recovery Center-Valparaiso and the Recovery Center-LaPorte through the DMHA Portal
Submits renewals for Porter-Starke Services licensure including but not limited to: Federal DEA Registrations for both Recovery Centers (every two years); SAMHSA Opioid Treatment Program Certifications for both Recovery Centers (every three years); and Indiana Controlled Substance Registrations (CSR) for both Recovery Centers (every two years)
Assists Geminus/CBHN with their annual DMHA Managed Care application
Assists in the preparation of various agency contracts
Makes revisions and additions to Porter-Starke Board policies as directed by Board of Directors
Tracks paid CME days and CME education expenses per each Physician’s contract and Nurse Practitioner’s contract; prepares check requests for MD expense reimbursement (or submits through CENTER Expense software). Attends training/participates in meetings as necessary to assist in coordination of accreditation surveys
Qualification
Required
High school diploma or G.E.D. required
Notary public certification required; may obtain upon hire if person hired does not possess prior to employment
A minimum of five years of office administration experience and/or training is required
Preferred
Associate's degree or equivalent from two-year college/technical school, or Bachelor's degree in a related area is preferred
Company
Porter-Starke Services, Inc.
Porter-Starke Services is a not-for-profit comprehensive community mental health center that has served northwest Indiana since 1975.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase