Apply on Employer Site

Confidential · 18 hours ago

Executive Assistant

Jersey City, NJ

Full-time

Onsite

Senior Level, Lead/Staff

8+ years exp

Confidential company is seeking an Executive Assistant to manage and coordinate executive workflows. The role involves overseeing calendar management, leading cross-functional projects, and supporting the sales process while maintaining discretion and professionalism.

Marketing & Advertising

Responsibilities

Manage and coordinate executive workflows, ensuring priorities and strategic initiatives are executed efficiently

Oversee calendar management with an understanding of business goals, key stakeholders, and priorities

Lead and track cross-functional projects, ensuring deadlines, deliverables, and follow-ups are consistently met

Prepare high-quality presentations, meeting materials, and summaries with clear action points

Coordinate complex travel and logistics, both domestic and international

Act as a trusted liaison, managing communications and ensuring effective information flow across teams

Support elements of the sales process, including outreach, follow-ups, or client preparation as needed

Assist with internal and external events — planning, logistics, and execution

Build strong relationships across the organization while maintaining discretion and professionalism

Qualification

Executive support experienceMicrosoft Office proficiencyProject managementSales supportCommunication skillsJudgmentDiscretionProblem-solving skillsOrganizational skills

Required

8+ years of experience in executive support or project management, preferably supporting C-level executives in a fast-paced or global setting

Proven ability to manage complex projects and competing priorities independently

Comfortable contributing to sales or business development activities (e.g., outreach, client coordination, research)

Highly organized, proactive, and adaptable with strong problem-solving skills

Excellent written and verbal communication skills with a professional presence

Strong judgment and ability to handle sensitive information with utmost discretion

Advanced proficiency in Microsoft Office suite (Outlook, Excel, PowerPoint, Word)

Bachelor's degree in business administration or a related field (or equivalent experience)

Willingness to work up to four days per week onsite in our Jersey City office

Company

Confidential

Silicon Valley, California US, US

51-200 employees

Funding

Current Stage

Growth Stage

Leadership Team

Roshan Syed

Global Talent Partner

Company data provided by crunchbase