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Axinn, Veltrop & Harkrider LLP · 8 hours ago

Administrative Services Assistant

Washington, DC, US

Full-time

Onsite

Mid, Senior Level

$35/hr - $41/hr

5+ years exp

Axinn, Veltrop & Harkrider LLP is a committed law firm focused on antitrust, intellectual property, and high-stakes litigation. The Administrative Services Assistant will serve as the main point of contact for hospitality and facilities activities, providing logistical support for meetings and events while also assisting with workplace culture initiatives.

Consulting

Responsibilities

Serve as the main POC for all DC catering, from initial request through delivery, setup, and cleanup

Liaise with vendors to ensure timely, accurate, and high-quality service; maintain preferred vendor list

Track catering costs and assist with budget reconciliation, invoice payment, and reports

Coordinate pantry and breakroom supplies, ensuring consistent stock and presentation standards

Support firm receptions, partner lunches, and other special events with logistics and hospitality oversight

Ensure supply rooms are neat, organized, and stocked to a professional standard

Collaborate with reception and facilities teams to ensure meeting rooms are properly set, serviced, and cleaned post-use

Maintain catering and hospitality documentation, including SOPs and event templates

Proactively recommend enhancements to hospitality and workplace experience processes

Partner with the Workplace Culture & Opportunity Manager to assist in executing programs that strengthen engagement, inclusion, and firm culture

Support logistical planning and coordination of internal events, external venues, volunteer initiatives, recognition programs, and firm-wide celebrations

Help gather employee feedback and assist in tracking participation and outcomes for workplace programs

Draft communications for firm-wide programming

Other duties and special projects as assigned

Qualification

Microsoft OfficeProject ManagementCommunication SkillsOrganizational SkillsGeneral Office Knowledge

Required

5+ years of general office/administrative/office services experience required

Previous project management experience

Excellent communication skills, both verbal and written

General knowledge of office equipment and tools

Strong Microsoft Office skills – Word, Excel, PowerPoint, Outlook and various document management tools

Ability to build rapport with attorneys and professional staff

Strong organizational skills with great attention to detail

The ability to work independently but within a team environment

Preferred

Prior law firm experience is highly preferred

BS/BA in Business Administration, Hospitality or closely related field highly preferred

Benefits

Competitive starting pay and annual discretionary bonus and raise eligibility

Generous paid time off benefits (vacation, personal days, holidays, and sick leave)

Firm paid short and long-term disability, plus life and accident insurance

401(k) Profit Sharing Plan and Cash Balance Retirement Plan with generous employer contributions (please ask for further details re: eligibility requirements)

Comprehensive medical, dental, and vision insurance options

Flexible spending and health savings accounts (medical plan dependent)

Firm paid comprehensive Employee Assistance Program (EAP)

Student loan refinancing discounts

Lifestyle reimbursement program