Apply on Employer Site

Siebert Williams Shank · 17 hours ago

Executive Assistant

Detroit, MI

Full-time

Onsite

Senior Level, Lead/Staff

10+ years exp

Siebert Williams Shank is a leading women and minority-owned investment banking firm. They are seeking an Executive Assistant to support the CEO and provide comprehensive administrative support, ensuring effective communication and project management.

Financial Services

Responsibilities

Serve as a principal writer and project manager for assembling the CEO’s speeches, talking points, written communications to external stake holders, and other correspondence where needed; coordinate with team members on updating firm presentations; handle all communication with tact, discretion and good judgement

Be present at high-level and event prep meetings

Take ownership of invitations to various external virtual and in-person events

Follow up on contacts – when directed – made by the CEO and support the cultivation of ongoing relationships

Ensure the CEO's professional profiles is kept updated and respond to requests for material regarding the CEO and the organization in general, upon approval from the firm’s Compliance department, when necessary

Learn from and work with the CEO’s current Executive Assistant to anticipate and manage preparation needs for all meetings and events, manage flow of information to and from the Office of the President and across departments, and coordinate travel logistics

Manage special projects as requested

Other duties as assigned including but not limited to answering the main telephone line and respond to inquiries, daily retrieval and distribution of mail, providing hospitality to all guests helping to create a welcoming environment, keeping up with office supply inventory

Provide smart calendar management & coordinate travel logistics with an understanding of what is priority

Manage expense review and reimbursement

Coordinate with team members on updating firm/department presentations

Qualification

Microsoft Office SuiteProject ManagementCommunication SkillsAnalytical SkillsInterpersonal SkillsOrganizational SkillsCan-Do AttitudeTime ManagementAttention to DetailProblem-Solving

Required

Proficient with Microsoft Office Suite, especially Word and PowerPoint; be adept with technology

Excellent and polished communication skills, both oral and written; comfortable creating first drafts, proofreading and checking documents for accuracy; ability to communicate with discretion for confidential and sensitive information and projects; poised, professional, bright, and articulate, as you will be representing the CEO and the firm to external partners

Strong project management skills and the ability to see a project through to completion

A can-do attitude and the willingness to move into new projects

Excellent interpersonal and organizational skills – following up with tact and persistence when necessary

Robust attention to detail

Excellent time management skills with a proven ability to meet deadlines

Strong analytical and problem-solving skills - creativity in providing solutions or figuring out tricky situations

Possess a high tolerance level, can remain calm and function productively in a high-paced and at times stressful environment

Minimum of 10 years of recent, full-time experience assisting a high-level / c-suite executive, preferably in the financial services industry

Bachelor's degree or equivalent experience