Lehigh University · 17 hours ago
Coordinator, College of Engineering
Bethlehem, PA
Full-time
Onsite
Mid, Senior Level
$44K/yr - $53K/yr
5+ years expLehigh University is seeking a Coordinator for the Institute of Functional Materials and Devices (I-FMD) to provide complex administrative support. The role involves managing day-to-day operations, coordinating events, and supporting research initiatives within the institute.
Higher Education
Responsibilities
Manages day-to-day institute operations, providing coordination and monitoring of multiple projects and faculty research teams
Manages planning, execution and follow-up for institution engagements, training and outreach activities, and workshops
Maintains I-FMD email accounts, serves as the point of contact for external inquiries and makes appropriate connections with Lehigh faculty
Coordinates collaborative partnerships across various research constituencies, including other multidisciplinary institutes such as the Institute for Cyber Physical Infrastructure and Energy (I-CPIE), the Institute for Data Intelligent Systems and Computation (I-DISC), the PIs in I-FMD, and external collaborators
Supports the partnership initiatives and activities of the Research Engagement Officer
Maintains database of I-FMD’s external collaborators
Assists in the funding application process of team proposals by helping the preparation and organization of administrative documents, coordinating team meetings and reminding deadlines
Prepares documents of I-FMD activities periodically as part of I-FMD’s annual reports
Coordinates contract completion, required documentation, and background checks for external users to access MCF, INCF and other I-FMD associated user facilities
Oversees the status external user contracts for MCF, INCF and other facilities
Coordinates the collection, collation and printing of course and meeting materials including textbook ordering and course note printing
Receives and processes registrations and prepares registration reports
Manages and maintains program and event files and contracts
Serves as primary contact and advisor for programmatic inquiries related to the programs and events for internal and external inquiries
Provides logistical management for all programs including but not limited to program materials, technology assistance, speaker logistics, catering and other event logistics and communication with program participants
Attends and assists in Institute workshops, seminars and program events in person, ensuring excellent customer service (including meal plans, parking and accommodation arrangements for LMS participants)
Liaises with external lecturers and instrument manufacturers for short courses, meetings and workshops
Develops and maintains the web sites for I-FMD events
Recruits, trains and supervises student workers to assist I-FMD operations
Maintains and updates I-FMD and associated programs websites and social media accounts
Tracks, reconciles, and maintains budget accounts, compiles budget information, analyzes/reconciles accounts, and prepares status reports for events and programs
Assists Director and Business Manager in developing budget model and exercises resource management for events
Maintains appropriate financial documentation for budgetary purposes, including invoices, inflows of cash and disbursements and tracking of actual expenditures vs. budget
Qualification
Required
Associates or Vocational/Technical Degree in Business or Accounting
Five to eight years of related work experience
Experience with organizing conferences
Financial accounting experience
Ensuring accuracy in complex administrative tasks, budget management, and event logistics for high-profile programs like the Lehigh Microscopy School
Building relationships with faculty, researchers, industry partners, and facility users while maintaining professional correspondence
This position has direct contact with minors, therefore, a background check is required
Successful completion of standard background checks including but not limited to: social security verification, education verification, national criminal background checks, motor vehicle checks, PATCH, FBI fingerprinting, Child Abuse Clearance and credit history based upon the requirements of the position
Preferred
Bachelor's Degree
Benefits
Health Care
Retirement
Educational benefits
Company
Lehigh University
Lehigh University is an American private research university located in Bethlehem, Pennsylvania.
1001-5000 employees
H1B Sponsorship
Lehigh University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (38)
2024 (29)
2023 (28)
2022 (18)
2021 (20)
2020 (19)
Funding
Current Stage
Late StageTotal Funding
$5M2019-04-26Grant· $5M
Leadership Team
Chagani Sajjadali
Lehigh Athletics Partnership Rep
Edward Lopez
Intern for LU/United Nations Partnership
Recent News
2025-11-01
2025-10-03
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