Merraine Group, Inc. · 1 week ago
Director of Operations, Nonprofit Family Foundation
Maryland, United States
Full-time
Onsite
Director/Executive
$125K/yr - $150K/yr
7+ years expMerraine Group, Inc. is representing a Family Foundation seeking a Director of Operations. The Director will play a critical strategic and coordinating role, overseeing internal operations and ensuring alignment across key functional areas such as finance, HR, IT, facilities, and compliance while contributing to a mission-driven culture.
Health CareRecruitingStaffing Agency
Hiring Manager
Kelly Gutradt
Responsibilities
Serve as a strategic partner to the Executive Director and Director of Strategic Grantmaking, ensuring cohesive coordination across all operational functions in support of the Foundation’s mission
Lead operational planning and support for Board meetings, staff retreats, and major organizational events ensuring these are aligned with and advance the Foundation’s vision
Model and uphold the Foundation’s values, professionalism, and commitment to its mission in all internal and external activities, processes, and policies
Perform other duties as needed in support of the Foundation’s operational success and its broader purpose
Provide strategic oversight and quality control, including identify opportunities for improvements, for core operational functions, including finance, human resources, grant administration and technology, ensuring alignment with organizational goals, mission and compliance standards
Supervise and collaborate with Foundation staff and partners (e.g. Accountant, HR Consultant, IT Vendors) and manage relationships in ways that reflect the Foundation’s values and commitment to mission-driven work
Oversee budgeting, forecasting, financial reporting, and audits in collaboration with finance partners; supervise compliance with nonprofit accounting standards and financial policies, including IRS regulations; present financial reports for internal use and Board review that support strategic decisions aligned with the Foundation’s mission
Support effective recruitment, onboarding, performance management, and staff development efforts in partnership with HR consultant; promote a positive, mission-driven and inclusive workplace culture
Ensure accurate payroll, benefits administration, employee records, and compliance with employment laws and internal HR policies
Direct the maintenance and security of technology systems and data platforms (e.g. CRM, grant management, file storage); coordinate with IT partners on troubleshooting, upgrades, and cybersecurity
Oversee grant administration workflows by aligning program, finance, and administrative processes- track signed agreements, coordinate disbursements, and supervise calendars for key deadlines and compliance documentation in ways that align appropriate with the culture of the Foundation and its grantee-clients
Provide strategic oversight of the office and facilities operations, ensuring high standards for cleanliness, safety, functionality, hospitality, and an environment that reflects the Foundation’s values
Supervise and support the Office Manager in the day-to-day administration of the Foundation’s physical office including office maintenance, vendor coordination, and share space management, and serve as a backup or point of escalation when needed to ensure continuity of operations
Oversee office infrastructure and equipment, partnering with IT consultants to ensure systems are current, secure, fully functional and supportive of the Foundation’s core work and staff needs
Maintain, ensure, and implement office procedures, safety protocols, emergency response plans, and up-to-date physical security systems
Oversee logistics and quality control for internal and vendor-supported events, supervising event staff as appropriate and ensuring cultural and mission focused details are addressed
Monitor and manage organizational compliance requirements, including IRS filings, state registrations, and charitable filings in service of the Foundation’s integrity and accountability
Maintain lay governance documents such as bylaws, meeting minutes, and board policies
Coordinate annual compliance processes, including D&O insurance renewals
Support risk mitigation efforts across all operational areas, identifying and addressing potential vulnerabilities
Ensure adherence to document retention, archiving protocols, and internal control policies
Qualification
Required
BA/BS required
Minimum 7-10 years of relevant professional experience
Working knowledge of finance, budgeting, and accounting practices
Experience overseeing HR functions, including compliance, the employee experience, and policy development
Exceptional organizational and project management skills; ability to manage multiple priorities and meet deadlines
Excellent interpersonal and communication skills, with the ability to work collaboratively across departments and with external partners
Discretion and sound judgement in handling confidential and sensitive matters
Detail oriented, proactive, and resourceful, with a continuous improvement mindset
Proficiency in the use of professional technology including MS Office Suite (Word, Excel, PowerPoint, and Outlook). Professional familiarity/experience with social media
Preferred
Master's degree preferred
Experience and familiarity with Jewish communal organizations a plus
Company
Merraine Group, Inc.
Founded in 2001, Merraine Group is a leader in executive search and talent acquisition, celebrated for its client-centric approach, unmatched expertise, and a 97.3% retention rate that sets a benchmark in the industry.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase