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ASM Global · 2 days ago

Sales & Marketing Contract Coodinator (LACC-FT)

Los Angeles, CA

Full-time, Contract

Onsite

Entry, Mid Level

$30/hr - $35/hr

2+ years exp

ASM Global is the world leader in venue management and live event production, overseeing over 450 iconic venues. The Sales & Marketing Contract Coordinator is responsible for overseeing the License Agreement process for events at the Los Angeles Convention Center, including drafting and managing contracts, invoicing, and ensuring smooth coordination of contracts from creation to finalization.

Entertainment

Responsibilities

Liaise between external entities and LACC team members to obtain contract details

Collaborate with relevant teams (sales, events, finance, city partners) to manage contract incentives, ensuring alignment with client needs and event logistics

Draft initial license agreements (contracts), ensuring compliance with standard legal and organizational policies

Administer edits to client license agreements based on redline requests or LACC enforcement of policy, occasionally liaising with LACC corporate legal counsel

Coordinate with legal teams and other departments to resolve any contract or agreement discrepancies

Maintain effective communication with clients to address queries and ensure smooth contract execution

Track and process client license agreements, addendums, and incentive packages, ensuring accuracy and proper approvals. Secure all necessary approvals until contract finalization and ensure accuracy of contract information. Ensure all necessary documentation is complete, including certificates of insurance (COIs) and deposit tracking

Respond to internal and external requests regarding contract details, event space, and associated documents (e.g., letters of confirmation, COIs)

Book event spaces as needed in event booking systems

Distribute completed documentation

Review and submit Los Angeles Tourism & Convention Board requests for discounting booking requests (License Packet)

Gather and analyze system data to create complex reports tracking sales goals, targets, event bookings, and conflicts

Interpret data and collaborate with internal teams to provide actionable insights

Maintain compliance with record retention policies and disseminate relevant information to necessary parties

Update and maintain internal law library

Regularly review and refine the contract administration processes for efficiency and accuracy

Ensure timely invoicing and payment collection

Perform heavy data entry and track event/account statistics in relevant CRM systems (e.g., Momentus)

Prepare, submit, and file all LACC documentation for discounting approvals including report preparation for the City of Los Angeles

Assist with other administrative tasks as assigned

Perform other duties, special projects and responsibilities as assigned which may or may not be related to job specifications

Qualification

Contract managementEvent booking systemsCRM databasesMicrosoft Office SuiteCritical thinkingMultitaskingCustomer serviceVerbal communicationWritten communicationOrganizational skillsTeam collaboration

Required

Proven experience drafting and managing legal contracts with attention to detail. Critical thinking skills are essential

Familiarity with event booking systems, CRM databases, or similar software

Strong verbal and written communication skills with sharp critical thinking skills

High level of proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and ability to learn required business systems

Exceptional organizational and multitasking abilities in a fast-paced environment

Ability to collaborate effectively with various teams and departments

Demonstrated ability to manage multiple tasks and prioritize effectively

A commitment to delivering high-quality customer service and fostering positive relationships

A minimum education level of BA/BS Degree (4-year) bachelor's degree in business or a closely related field, (related experience may be substituted for required education 1:1 basis)

Minimum 2 years related experience required; Familiarity with contracts/agreements and the event/hospitality industry preferred