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MUSC Health · 6 hours ago

UNIV - Temporary Administrative Coordinator II - Department of OBGYN

Charleston, SC

Part-time

Onsite

Mid Level

$48K/yr - $88K/yr

3+ years exp

Medical University of South Carolina (MUSC) is seeking a Temporary Administrative Coordinator II for the Department of OBGYN. This role focuses on maintaining day-to-day HR operations, including staff onboarding, faculty hiring support, timekeeping, and employee relations.

Health CareHospitalMedical

No H1B

Responsibilities

Support day-to-day human resources operations for the Department of OBGYN (MUSC and MUSCP)

Maintain accurate WorkDay records for personnel actions and payroll changes under guidance

Assists with posting and hiring workflows including follow-up of all open positions; screening new resumes, forwarding qualified candidates and setting up interviews

Ensure WorkDay records are updated accurately for faculty, staff, fellows, and grant-funded employees

Assists with separation paperwork and offboarding processes as needed

Assists with faculty hiring processes, including preparing offer letters using existing templates

Coordinates faculty appointment submissions to ensure required documentation is complete

Tracks appointment milestones (licenses, credentialing, access requests) and follows up with appropriate offices

Assist in coordinating all onboarding components including preparation of onboarding agendas for new providers

Maintains timekeeping in WorkDay for MUSC and MUSCP classified and unclassified employees

Runs standard reports related to time and leave usage

Communicates deadlines and follows up with staff and faculty to ensure timecards and leave requests are submitted and approved on time

Escalates complex issues to leadership or HR partners as appropriate

Coordinates interview logistics for faculty candidates, including scheduling, itineraries, and travel arrangements

Serve as on-site support during interview days as needed

Tracks provider license and credentialing renewals (DHEC, medical licenses, DEA)

Assists with application submissions and follow-ups using established processes

Maintains records and alerts leadership to upcoming deadlines

Serves as a point of contact for routine HR questions, referring complex employee relations issues to leadership or HR specialists

Disseminates policy updates and required communications to faculty and staff

Assists Business Administrator with agendas and content for departmental staff meetings and administrative tasks related to Engagement/Recognition programs and Annual Employee Satisfaction Survey

Qualification

HR OperationsWorkDayRecruitmentTimekeepingEmployee Relations

Required

A high school diploma and five years relevant experience in business management, public administration or administrative services; or a bachelor's degree and three years experience in business management, public administration or administrative services

Preferred

Experience with HR systems and timekeeping platforms preferred

Company

MUSC Health

MUSC Health provides health-care services through its patient- and family-centered care, education, research, and various partnerships. It is a sub-organization of Medical University of South Carolina.

Founded in 1824

Charleston, South Carolina, USA

10001+ employees