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ZOLL Medical Corporation · 9 hours ago

Office Operations Assistant

Atlanta, GA

Full-time

Onsite

New Grad, Entry Level

$24/hr - $26.50/hr

ZOLL Medical Corporation is dedicated to improving patient outcomes through innovative medical technologies. The Office Operations Assistant will manage office services, ensuring efficient operations and supporting HR processes, while also providing administrative support and liaising with vendors.

Health CareMedical DeviceSoftware

Responsibilities

Organize and schedule meetings and appointments

Partner with HR in the recruitment and hiring process (i.e., travel arrangements, interview set-up, etc.)

Organize office operations and procedures, maintaining office systems

Point person for office maintenance, mailing, shipping, ordering office supplies, equipment, bills and errands

Manage relationships with vendors, service providers and landlord

Manage contract and price negotiations with office vendors, service providers

Greet and provide general administrative support to visitors

Provide executive support

Responsible for creating PowerPoint slides and making presentations

Manage executives’ schedules, calendars and appointments

Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved

Address employees’ queries regarding office management issues (e.g. stationery, hardware and travel arrangements)

Liaise with facility management vendors, including cleaning, catering and security services

Manage the shopping for food

Point person and trainer for the travel system and the expense reimbursement system

Participate actively in the planning and execution of company events such as training programs, parties, celebrations and conferences

Provide Marketing support as needed – help with trade shows, meetings, etc

Qualification

Office managementCustomer serviceMicrosoft OfficeCommunication skillsOrganizational skillsTelephone etiquetteAttention to detailSelf-starter

Required

Strong customer service skills

Must be able to communicate effectively & maintain professional conduct at all times; excellent written & verbal communication skills

Organized, self-starter with the ability to handle numerous projects and prioritize workload with minimal supervision

Professional and pleasant telephone etiquette

Strong attention to detail required

Basic knowledge of Word, Excel, Outlook and ability to pick up new technology quickly

Preferred

Associate's Degree preferred

Company

ZOLL Medical Corporation

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ZOLL Medical Corporation, an Asahi Kasei Group Company, develops and markets medical devices and software solutions that help advance emergency care and save lives, while increasing clinical and operational efficiencies.

Founded in 2004