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Rosecrance Behavioral Health · 18 hours ago

Executive Assistant

Rockford, IL

Full-time

Onsite

Mid Level

$21.32/hr - $21.32/hr

Rosecrance Behavioral Health is a leading provider of behavioral health services, dedicated to empowering individuals and families. The Executive Assistant role provides administrative support to the Chief of Staff and General Counsel, ensuring effective communication across various functions and contributing to a mission-driven organization focused on improving access to mental health and substance use treatment.

Health Care

Responsibilities

Work hours prescribed and any additional hours deemed necessary for the responsibilities assigned

Manage daily administrative operations, including scheduling meetings, coordinating calendars, preparing agendas, drafting correspondence, and ensuring timely follow-ups

Serve as a shared resource for the leadership team, providing assistance on projects and administrative tasks across supervised functions

Prepare, edit, and manage documents, presentations, and reports for internal and external audiences

Organize and facilitate meetings, including leadership team sessions, board meetings, and strategic planning retreats, ensuring all materials are prepared, logistics are managed, and action items are tracked

Act as a liaison between leadership, internal departments, and external stakeholders to ensure timely communication and resolution of inquiries

Assist with project management tasks, including tracking deadlines, monitoring progress, and ensuring deliverables are completed

Support the preparation and organization of reports related to grants, compliance, performance improvement, and other key initiatives

Handle sensitive information with discretion and professionalism, ensuring confidentiality in all matters

Perform all responsibilities in compliance with the mission, vision, values, and expectations of Rosecrance

Deliver exceptional customer service consistently to every customer

Serve as a role model for other staff, clients and customers and demonstrate positive guest relations in representing Rosecrance

Assume other related responsibilities as assigned by leadership

Qualification

Executive Assistant experienceMicrosoft Office SuiteOrganizational skillsTime managementCommunication skillsProfessionalismBelief in missionAdaptabilityCollaboration

Required

High School Diploma required

Demonstrated experience as an Executive Assistant, preferably supporting executives in a healthcare or nonprofit organization

Exceptional organizational, time management, and multitasking skills

Strong written and verbal communication abilities

Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools

High level of professionalism, discretion, and adaptability

Ability to work both independently and collaboratively in a fast-paced environment

Belief in the mission and vision of Rosecrance

Preferred

Bachelor's Degree in a related field of study

Benefits

Medical, dental, and vision insurance with multiple plan options to meet your needs

401(k) plan with employer match and discretionary employer contribution

Group Life Insurance including LTD and AD&D

Tuition assistance and licensure/certification reimbursement

Paid Time Off, sick time, bereavement leave

Referral program earning up to $1,000 per hire!

Wellness plan with certain facilities offering an on-site gym

Daily pay available through financial wellness provider: UKG Wallet

Company

Rosecrance Behavioral Health

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Rosecrance is a private not-for-profit organization offering behavioral health services for children, adolescents, adults and families throughout the country.

Founded in 1916