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Constellation · 23 hours ago

Executive Admin Coordinator

Chicago, IL

Full-time

Onsite

Mid, Senior Level

$78K/yr - $87K/yr

5+ years exp

Constellation is the nation's largest producer of clean, carbon-free energy, focused on accelerating the transition to a carbon-free future. The Executive Admin Coordinator will provide a broad range of highly responsible administrative services to support the Management team and the Business Unit, ensuring efficient communication and organization within the company.

EnergyNatural ResourcesRenewable Energy

Comp. & Benefits

Responsibilities

Schedule and manage appointments, meetings, and conferences, while prioritizing phone calls, emails, and inquiries

Prepare and edit documents, reports, presentations, and correspondence, supporting special projects and initiatives

Oversee budget management, including monitoring expenses and processing invoices

Organize and facilitate events, such as staff meetings, retreats, and workshops

Reviews timesheets and payroll reports, and enters data into the payroll system

Provides administrative support to other business units as needed

Supports, facilitates, and promotes coordination and collaboration across functional teams

Ensure the confidentiality and security of information and data, maintaining the highest level of professionalism and discretion

Anticipate and resolve any issues or problems that may arise for the executive

Ensure compliance with company policies related to expense reporting and approval process, submit expenses on behalf of the executive. May act as a delegate in reviewing and approving expense reports for the department

Qualification

Microsoft 365Administrative experienceProject managementCommunication skillsOrganizational skillsProblem-solving skillsConcurOracleSailPointTimekeeping softwareAS9

Required

High school Diploma or GED

5-years of administrative experience, including 3-years supporting a senior member of management or other relevant experience

Proficient in understanding and ability to use Microsoft 365 and Office tools, and ability to learn new technologies and tools

Excellent written and verbal communication skills

Strong organizational, time management, and problem-solving skills

Demonstrated ability to work independently with minimal supervision, showing strong ownership and a commitment to producing high-quality work

Flexibility to handle multiple daily deadlines and adapt to changing priorities

Demonstrated ability to build consensus and establish trust

Demonstrated ability to identify and implement process enhancements and efficiencies

Demonstrated business acumen

Demonstrated administrative, organizing and planning skills

Demonstrated knowledge of corporate and business unit policies procedures and practices

Ability to multi-task and work with teams and independently in a fast paced, dynamic environment, under deadline pressure with external and internal partners at all levels

Preferred

Proven ability to manage multiple tasks and projects through strong project management and planning skills

Experience with Concur or travel/expense software, calendar management, timekeeping software, AS9, Oracle, SailPoint or service ticket software

Benefits

Competitive compensation

Bonus program

401(k) with company match

Employee stock purchase program

Comprehensive medical, dental and vision benefits

Robust wellness program

Paid time off for vacation, holidays, and sick days

Company

Constellation

Glassdoor3.8

Constellation Energy Corporation (Nasdaq: CEG), a Fortune 200 company headquartered in Baltimore, is the nation’s largest producer of reliable, emissions-free energy and a leading energy supplier to businesses, homes and public sector customers nationwide, including three-fourths of Fortune 100 companies.

Founded in 1999

Baltimore, Maryland, USA

10001+ employees