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Danny Wimmer Presents · 7 hours ago

Travel Manager

Nashville, TN

Full-time

Hybrid

Senior Level

5+ years exp

Danny Wimmer Presents is a company that creates unforgettable experiences through music festivals. They are seeking a Travel Manager to oversee all logistics related to travel for their events, ensuring seamless travel experiences for staff, talent, and vendors while managing vendor partnerships and travel contracts.

Event ManagementMedia and EntertainmentMusic

Hiring Manager

Natalie G.

Responsibilities

Negotiate preferred hotel rates, staff room blocks, and multi-year agreements for all DWP festivals and corporate travel

Secure optimal inventory and amenities for staff, talent, and vendors, ensuring consistency across markets and seasons

Manage hotel contracts, cutoff dates, attrition terms, amendments, and ongoing rate audits

Oversee hotel bookings for all festival staff, including accurate rooming lists, on-site changes, and 24/7 support during event weeks

Partner with Festival Producers and Operations to forecast room needs, adjust allocations, and improve check-in/out flow

Collaborate with Business Development to maintain relationships with CVBs, city partners, and hotel sales teams to secure availability during peak periods

Develop and maintain relationships with airline, rental car, and transportation partners to secure preferred pricing, contract terms, and perks

Evaluate and negotiate corporate travel programs that support both festival operations and year-round travel needs

Track usage trends and contract performance to leverage volume-based incentives

Implement systems or tools that streamline booking, reporting, and approval workflows

Manage all hotel and travel-related invoices, payouts, post-event audits, and reconciliations

Partner closely with Finance to ensure accuracy in budgeting, POs, and departmental allocations

Serve as the primary liaison with Jampack for hotel bundle packages, ensuring accurate inventory, pricing, and marketing integration

Coordinate cross-departmentally to align package offerings with festival timelines, fan needs, and on-sale strategy

Review performance data and collaborate on improvements that drive revenue and guest satisfaction

Develop and maintain internal travel policies, SOPs, and guidelines to ensure consistency and cost control

Qualification

Travel managementHotel contractingNegotiation skillsEvent logisticsOrganizational skillsData managementHospitality-minded approachCommunication skills