The University of Texas Rio Grande Valley · 2 days ago
ADMINISTRATIVE ASSOCIATE
Harlingen, TX
Full-time
Onsite
Mid Level
4+ years expThe University of Texas Rio Grande Valley is seeking an Administrative Associate to provide advanced and complex administrative support within the School of Podiatric Medicine. The role involves maintaining departmental records, overseeing clerical staff, and managing financial data to ensure smooth departmental operations.
EducationHigher EducationUniversities
Responsibilities
Performs administrative duties related to work of large department or large administrative unit reporting to a key administrative or executive position
Maintains departmental records, property inventory, personnel files, employee time records and leave balances
Prepares agenda for meeting, schedules meetings, records and distributes minutes of meetings
May assist in processing various student forms and requests for the appropriate review and approvals
May provide general program information and materials to students and/or direct students to the appropriate student services resources
May assist in coordination, planning, and/or staffing of departmental meetings and events as needed for outreach, recruitment & education
Processes personnel actions upon direction of the supervisor
Processes purchase requisitions and orders, travel requests and reimbursements
Develops complex records and prepares reports from a variety of materials
Monitors expenditures and income against the budgets, maintains accurate accounting ledgers and facilitates monthly reconciliations of accounts
Drafts, types and issues departmental paperwork such as travel, employment, budget, facilities and property documents, and general correspondence
Advises departmental employees on policies and procedures
Maintains a wide variety of complex academic, fiscal, personnel and administrative records and files consisting of confidential and official matters
Requests departmental supplies and maintains control of supplies and inventory
Schedules travel and meetings for departmental personnel
Assists in the preparation of budgets, grant requests, class schedules and other periodic reports
Supervises clerical staff members, including monitoring the workload, work priorities and evaluating job progress
Performs receptionist duties, answers telephone, takes messages, greets visitors, screens calls and visitors, and makes appointments
Performs other duties as assigned
Qualification
Required
Associate degree in a related field or experience as outlined below
Four (4) years of office administrative experience. Experience may be substituted for education on a 1-on-1 basis
Knowledge of use of personal computer, word processing, spreadsheet, and database software. Standard office equipment
Must have excellent interpersonal, organizational, and communication skills
Preferred
Associate degree in Office Management or related field
Experience obtained in a higher education setting
Company
The University of Texas Rio Grande Valley
Institution of Higher Education
1001-5000 employees
H1B Sponsorship
The University of Texas Rio Grande Valley has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (100)
2024 (71)
2023 (60)
2022 (57)
2021 (53)
2020 (49)
Funding
Current Stage
Late StageTotal Funding
$5.32MKey Investors
US Department of Commerce, Economic Development AdministationNASAU.S. Department of Agriculture
2024-04-11Grant· $2.4M
2023-11-09Grant· $0.74M
2023-09-28Grant· $0.13M
Leadership Team
Ben Plantan
Chief Marketing Officer
Debra Torres
Senior Human Resources Business Partner
Recent News
EIN Presswire
2025-10-14
EIN Presswire
2025-09-29
Company data provided by crunchbase