Rider Levett Bucknall RLB · 10 hours ago
Accounting & Payroll Specialist
Phoenix, AZ
Full-time
Onsite
Senior Level
5+ years expRider Levett Bucknall RLB is a company focused on delivering tailored solutions for successful projects. They are seeking an Accounting & Payroll Specialist responsible for managing accounts payable, accounts receivable, project accounting support, and payroll administration with a strong emphasis on compliance and operational efficiency.
ConstructionConsultingProject Management
Responsibilities
Manage accounts payable functions with minimal supervision
Understand company structure, offices, personnel, and differing operational requirements
Organize and manage AP processes and workflows
Develop and maintain schedules of various payments by office
Maintain a thorough understanding of account structures related to AP
Ensure compliance with company policies and internal controls
Review existing AP processes and recommend improvements where appropriate
Communicate effectively with internal departments and offices
Process vendor invoices accurately and in a timely manner
Manage competing priorities to meet the needs of multiple stakeholders
Prepare and issue client invoices for services rendered
Monitor and follow up on outstanding accounts receivable
Send billing reminders and communicate with clients regarding payment timelines
Identify and track delinquent accounts
Prepare cheque payments for deposit and record client payments
Prepare monthly AR statements detailing paid and unpaid invoices
Set up new projects in the accounting system for won contracts
Validate, create, and update billing templates and pricing matrices
Maintain active projects within the accounting system
Support project cost accounting, including tracking costs and billings
Onboard and off board staff
Prepare and process semi-monthly payroll for all employees
Review and validate approved timesheets for accuracy and completeness
Administer payroll deductions, including statutory deductions (CPP, EI, income tax), garnishments, and benefits
Coordinate with Human Resources and other departments to ensure accurate employee data flow
Administer the electronic timekeeping system, including employee setup and monitoring
Ensure compliance with CRA requirements and provincial employment standards is a plus
Process new hires, terminations, and compensation changes as approved
Maintain employee payroll records and ensure confidentiality
Respond to employee payroll inquiries in a professional and timely manner
Prepare payroll-related reports (e.g., hours worked, overtime, leave balances, deductions)
Proactively monitor legislative and regulatory changes impacting payroll and advise management of required updates to payroll processes, systems, and policies
Set up and administer the staff benefits program
Maintain and administer the insurance premiums for the staff (WSIB) and the professional and general liability insurance for the office
Arrange meetings and appointments, when necessary
File creation and maintenance
Make travel arrangements when requested
Organize the local office staff functions including annual celebrations
Order office supplies
Responsibilities for day-to-day operations in the Toronto YYZ office
Qualification
Required
Bachelor's Degree in Accounting or Finance
5 years payroll, accounts payable or accounts receivable experience
Strong knowledge of accounting principles and payroll practices
Experience with project cost accounting (construction environment preferred)
Proficient in accounting and payroll systems; strong Microsoft Excel skills
Excellent organizational, time management, and multitasking abilities
Strong interpersonal and communication skills at all organizational levels
High attention to detail and accuracy
Ability to maintain confidentiality and exercise discretion
Strong problem-solving skills and ability to work under pressure
Ability to maintain confidentiality and exercise extreme discretion
Excellent problem-solving/judgment skills
Strong organizational skills
Ability to handle and prioritize multiple tasks and meet all deadlines
Preferred
Experience in UKG Pro Workforce Management or Unanet AE strongly preferred
Experience with Canada Payroll & Accounts Payable/Accounts Receivable a plus
Benefits
Set up and administer the staff benefits program
Maintain and administer the insurance premiums for the staff (WSIB) and the professional and general liability insurance for the office.
Company
Rider Levett Bucknall RLB
RLB. Where people make progress. For over 240 years, RLB has thrived by bringing together the right people and doing things the right way.
1001-5000 employees
H1B Sponsorship
Rider Levett Bucknall RLB has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (5)
2024 (3)
2023 (5)
2022 (4)
2020 (2)
Funding
Current Stage
Late StageRecent News
B Daily
2025-10-03
Rider Levett Bucknall
2025-09-29
Company data provided by crunchbase