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QPS Holdings, LLC · 2 days ago

Senior Specialist, Accounts Payable

Newark, DE

Full-time

Onsite

Mid, Senior Level

$55K/yr - $65K/yr

4+ years exp

QPS Holdings, LLC is an organization dedicated to improving human health and quality of life through their services in drug development. They are seeking a Senior Specialist in Accounts Payable who will lead the AP month-end close process, manage vendor transactions, and improve departmental service levels. The role involves mentoring staff and guiding peers while ensuring compliance with purchasing policies.

BiotechnologyHealth CarePharmaceutical

Responsibilities

Leads AP month-end close process by preparing monthly liability accruals and miscellaneous schedules

Creates and maintains vendor master records with correct approvals

Creates and issues purchase orders in the accounting system while fully complying with applicable the organization’s established purchasing policies across all departments and vendor groups

Enters vendor transactions (invoices and credit memos) into accounting system. Files supporting documentation in accordance with A/P procedures

Matches invoices and purchase orders to receiving documents, i.e., packing slips, service reports, returned goods, etc

Reviews invoices and expense reports for appropriate documentation, accuracy, and approval prior to payment

Manages the AP inbox, and files transactions as appropriate

Responds to vendor inquiries concerning payment status of invoices, reconciles vendor statements for discrepancies, and Vendors for resolution

Participate in vendor meetings where appropriate (COGS vendors, office supplies, consignments...)

Processes pass through costs in communication with the A/R department

Purchases kitchen & office supplies using sound cost containment strategies (i.e., bulk pricing, off-brand substitutes, etc.)

Tracks delivered packages, open and secure copy of appropriate backup documents (packing slips, etc.) and contact recipients

Orders Federal Express supplies and create online waybills for outgoing shipments

Process all outgoing mail, including adding correct postage

Back up reception desk as needed, to include answering phones, admitting/receiving visitors/guests, sorting and distributing mail, etc

Prepares other monthly reports, review cost trends, vendor pricing analysis reviews upon request

Qualification

Accounts PayableInvoice ProcessingVendor ManagementAccounting SoftwareFinancial ReportingTeam LeadershipCommunication SkillsProblem Solving

Required

Combination of relevant education & experience that provides sufficient knowledge & skills to ensure incumbent's success in this role, such as:

University/College Degree in Accounting, Finance or Business Administration

Preferred

Four (4) or more years of relevant experience processing high volume of complex invoices preferred

Benefits

Bonuses and merit increases are a part of the QPS total rewards approach and are linked to individual, team and company performance.

Solid Benefits package, including Company-matched 401(k), and Company-sponsored Group Life/AD&D and Short and Long-term Disability Insurance

Company

QPS Holdings, LLC

Glassdoor2.7

QPS is a GLP/GCP-compliant contract research organization (CRO) delivering the highest grade of discovery, preclinical, and clinical drug development services.

Founded in 1995

Newark, Delaware, USA

1001-5000 employees