Travis County Medical Society ยท 1 day ago
TCMS Administrative Assistant
Austin, TX, US
Full-time
Onsite
Mid Level
3+ years expTravis County Medical Society is seeking an Administrative Assistant to provide essential support to physicians and their staff. The role involves managing the identification badge program, maintaining records of events, and providing general administrative support to ensure smooth operations.
Health CareHealth DiagnosticsMedical
Responsibilities
First point of contact for physicians, their office staff, and the general public that contact TCMS including greeting physicians/their staff at TCMS front desk and notifying internal party of their arrival, providing information to help visitors, answering phones and directing calls to appropriate people
Manage the community-wide physician identification badge program
Manage physician photos, assuring proper identification, file location, and appropriate size and clarity for database and directory
Track and maintain records of meetings and events including participation, responses, and final event outcomes
Provide administrative support, and assist with timelines for major projects, programs, and events, and coordinate their implementation with project/program owners
Order supplies for TCMS, boardroom, and second floor workroom
Provide general administrative support for TCMS operations
Staff events and meetings as assigned
Perform other duties and/or special projects as assigned
Meet and exceed customer expectations and adhere to established quality practices while seeking to continually improve work performance
Meet and exceed employee program expectations of AMO CommYOUnity! standards: Rewards & Recognition, Communication, Individuality, Integrity, Respect, and Pursuit of Excellence
Qualification
Required
High school diploma or equivalent required
Minimum of 3-5 years in a high-level administrative position
Must be team oriented
Ability to adapt to change and facilitate change in a positive and professional manner
Superior organizational skills
High level of attention to detail
Ability to work independently with little supervision
Excellent communication skills both verbal and written
Strong computer skills, including data entry and proficiency in Excel and Word
Excellent interpersonal skills and a passion for service
Excellent problem solving and communication skills
Exhibit professional conduct and demeanor at all times
Must be at least 21 years old
Have a valid Texas driver's license
Acceptable driving record and proof of liability insurance
Ability to assimilate information and draw reasonable conclusions
Ability to sit or stand for extended periods
Ability to work at a computer for extended periods
Ability to work overtime as needed, which may include early mornings, evenings, and weekend functions
Ability to handle and prioritize multiple tasks
Preferred
Prefer some college
Prefer experience as receptionist, administrative assistance, or similar related position
Company
Travis County Medical Society
Travis County Medical Society offers healthcare services.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Marshall Cothran
Chief Strategy Officer (CSO)
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