NEOGOV · 2 weeks ago
Administrative Staff Analyst
Seattle, WA
Full-time
Hybrid
Entry, Mid Level
$47.39/hr - $55.19/hr
2+ years expNEOGOV is part of the Seattle Department of Transportation, which focuses on connecting communities and creating sustainable urban environments. The Administrative Staff Analyst role involves providing advanced administrative, financial, and operational support to the Roadway Structures Division, ensuring accurate and timely administrative processes and supporting the Maintenance teams.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Coordinate purchasing and procurement activities, including requisitions, contract documentation, purchasing workflows, and credit card reconciliation
Facilitate personnel and hiring processes, including job postings, interview coordination, onboarding activities, and organizational chart updates
Support financial tracking and reporting, including spending plans, labor and non-labor monitoring, journal transfers, and reimbursement billing
Prepare and maintain routine division-wide reports, update SOPs, and support shared administrative tools such as directories, calendars, and the weekly division report
Maintain administrative systems and records, including SharePoint file management and archiving
Provide administrative support to division leadership through scheduling, meeting coordination, documentation preparation, and communication management
Create, edit, and close work orders; ensure accurate cost tracking in Infor to support reporting and future project estimating; and serve as the division point of contact for technical questions and system updates
Supervise one Administrative Specialist II, ensure timely completion of work orders and resource usage tasks, and perform quality control of associated data entry
Serve as the primary backup to the Administrative Business Partner by participating in cross-training and providing coverage for administrative functions, including intake and evaluation of new requests, workload balancing, task assignment, and oversight of administrative task tracking
Qualification
Required
Requires two years of administrative experience and a Bachelor's degree in business or public administration or related field (or a combination of education, training, and/or experience that provides an equivalent background to perform the work of the class)
Current Washington State driver's license
Preferred
Demonstrated experience working with administrative or financial systems (e.g., Workday, PeopleSoft, or similar platforms)
Strong written and verbal communication skills, with the ability to provide clear, accurate, and professional administrative support
Ability to manage multiple priorities, meet deadlines, and work independently in a fast-paced environment
Proficiency in Microsoft Office applications (Word, Excel, Outlook, Teams)
Experience working in a public-sector, transportation, infrastructure, or maintenance operations environment
Knowledge of procurement processes, contracting documentation, or public agency purchasing rules
Experience supporting hiring processes, onboarding, or personnel administration
Skill in financial monitoring, expenditure tracking, and preparing reports or supporting audits
Experience with SharePoint administration, records management, or large file migration
Ability to work collaboratively in a matrix-managed environment and provide guidance or process support to administrative staff
Demonstrated ability to identify process improvements and implement efficiencies in administrative workflows
Benefits
Vacation
Holiday
Sick leave
Medical
Dental
Vision
Life and long-term disability insurance for employees and their dependents
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
Company data provided by crunchbase