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Pacific Health Group · 7 hours ago

Executive Administrative Assistant

San Diego, CA

Full-time

Hybrid

Senior Level

$26/hr - $32/hr

5+ years exp

Pacific Health Group is a mission-driven healthcare organization dedicated to improving health outcomes through coordinated, community-based services. The Executive Administrative Assistant is responsible for providing comprehensive administrative support to the President & CEO, ensuring operational excellence across multiple entities while managing complex workflows and maintaining executive focus.

Health CareHospitalMedicalTelehealth

Responsibilities

Manage, optimize, and protect the CEO's calendar, scheduling, and daily priorities

Anticipate scheduling conflicts and proactively resolve them

Prepare daily and weekly agendas aligned with executive priorities

Act as a gatekeeper to minimize distractions and interruptions

Track action items, deadlines, and follow-ups across all meetings and commitments

Handle bank deposits for Pacific Health Group and affiliated entities

Reconcile paperwork, receipts, and basic financial documentation

Track expenses and assist with administrative financial organization

Manage filing, documentation, and record retention (digital and physical)

Prepare documents for executive review, approval, and signature

Oversee and manage administrative workflows for all businesses and ventures under the Pacific Health Group umbrella

Provide administrative support for subsidiary entities, including but not limited to: Olive Branch Eatery, Parkwest Creative Solutions

Ensure consistency, organization, and follow-through across entities

Coordinate administrative needs between leadership and on-site teams

Monitor, triage, and manage executive email inbox

Flag priority communications and draft responses when appropriate

Manage phone calls, voicemails, and inbound requests

Ensure timely follow-up on correspondence and commitments

Maintain strict confidentiality and discretion at all times

Coordinate all executive travel arrangements, itineraries, and accommodations

Travel frequently across San Diego County to support operational needs

Make regular in-person visits to Pacific Health Group locations and subsidiary entities

Support logistics for meetings, site visits, offsites, and executive engagements

Run executive and company-related errands as required

Deliver and retrieve documents, deposits, supplies, or materials

Serve as an operational extension of the CEO for time-sensitive tasks

Ensure tasks are completed accurately and on schedule

Create, maintain, and improve administrative systems and workflows

Identify inefficiencies and recommend improvements proactively

Ensure no tasks, deadlines, or commitments fall through the cracks

Maintain structured systems for reminders, task tracking, and documentation

Qualification

Executive support experienceMulti-entity administrationOrganizational skillsOperational mindsetCommunication skillsDiscretionTime managementReliabilityAttention to detail