Apply on Employer Site

Confidential · 5 hours ago

Executive Administrative Assistant

Twin Cities Area

Full-time

Hybrid

Senior Level

5+ years exp

Confidential company is seeking an Executive Administrative Assistant to serve as the primary administrative partner to the President and provide high-level support to the Executive Leadership Team. The role involves managing complex calendars, coordinating travel, and ensuring the seamless operation of the executive office while handling sensitive information with discretion.

Marketing & Advertising

Responsibilities

Provide proactive, executive-level administrative support that anticipates the needs of the President and ELT

Manage highly complex and frequently changing calendars, including coordination of meetings, executive sessions, internal leadership events, and special projects

Create, edit, and format professional PowerPoint presentations and executive reports for internal and external audiences

Coordinate and book all domestic and international travel for the President and ELT, and others, including itineraries, logistics, reservations, and supporting documentation

Manage executive lunch meetings, onsite leadership meetings, and other scheduled gatherings, ensuring logistics, catering, and materials are seamlessly arranged

Professionally screen calls, greet guests, and act as a polished representative of the executive office

Maintain organized and secure filing systems, correspondence, and confidential information

Support executive projects by tracking action items, ensuring follow-through, and preparing related materials

Coordinate onsite and offsite corporate events as requested

Maintain awareness of company initiatives, priorities, and timelines to better support leaders in planning and execution

Complete training as required by standard operating procedures and work instructions

Regular attendance is an essential job function

Follow all Company policies and procedures related to confidential proprietary information (CPI), including the Confidentiality and Non-Solicitation Agreement

Other responsibilities as assigned

Qualification

Executive support experienceMicrosoft Office SuiteCalendar managementPowerPoint presentationsConfidential information handlingCustomer service skillsVerbal communicationWritten communicationOrganizational skillsAttention to detail

Required

Minimum of 5 years of experience supporting senior executives

Excellent verbal and written communication skills, with strong professionalism and executive presence

Advanced proficiency in Microsoft Office Suite, including Word, Excel, and expert-level PowerPoint

Demonstrated ability to handle highly confidential information with absolute discretion

Strong organizational ability with capacity to work independently, prioritize effectively, and manage multiple deadlines

Able to remain calm under pressure, adapt quickly to changing priorities, and proactively resolve issues

Exceptional judgment, attention to detail, and customer service skills

Regular attendance is an essential job function

Follow all Company policies and procedures related to confidential proprietary information (CPI), including the Confidentiality and Non-Solicitation Agreement

Valid driver's license required